General Characteristics (Job Summary)
- Oversee and lead the document control function within a project or organization, develop and implement document control policies and procedures, managing document control personnel, and ensure the highest standards of document control practices are maintained.
- Systematically manage the construction-related documents for the project to be carried out smoothly.
- Manage project documents.
- Collect data and build a database.
- Manage the document system and transmittals.
Roles & Responsibilities
- Lead and manage a team of Document Controllers.
- Manage as project system administrator for the Electronic Document Management System (EDMS).
- Supervise Multiple Data Base (Log Sheets) to keep track of all Correspondence and its electronic files.
- Review and confirm reports addressing document control issue.
- Review and confirm official documents to client and subcontractors.
- Take action to respond to the requirement from client, PMT or Subcontractors on document control issue.
- Lead tracking Facility to enable documents to be updated easily.
- Manage transmittal and Letter for Documents Submission to Client.
- Manage all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
- Supervise to file documents in physical and digital records and ensure appropriate storage and ensure the latest revisions of all documents.
- Supervise drawings produced for the projects are recorded and distributed to dedicated personnel and prevent use of superseded documents.
- Manage transmittals for General Drawings/ Documents for transmission to Client or internal purposes.
- Manage Progress Report every week and end of the month to ensure all other discipline activities that required inspection within the activity have been inspected and approved.
- Manage Numbering & identification of physical & electronic documents.
- Supervise to distribute any related documents to internal of project.
- Manage Quality & compliance checks on documents.
- Review Progress reporting on the documents status.
- Confirm confidentiality around sensitive information and terms of agreement.
- Educate and trains document controller consistently.