Executive Assistant to CEO |1.3K-2K USD Monthly + 100% Remote | Biotech Startup Company

Our client is looking for a highly organized, proactive, and discreet Executive Assistant to their CEO to ensure smooth operations and support as we scale. This role is critical: you will manage executive logistics, communications, and coordination across internal and external stakeholders. In addition, you will help maintain structured workflows, track key initiatives and operational metrics, and support high-level activities such as investor communications and coordination with advisory boards. You will play a central role in enabling the CEO and team to focus on scientific and business goals.

As our Executive Assistant, you’ll support both day-to-day administrative needs and strategic initiatives — bridging operational, communication, and organizational gaps to allow the leadership and scientific team to operate efficiently and cohesively.
 

Key Responsibilities

• Manage CEO’s calendar, travel, and personal schedule with discretion; coordinate meetings, prepare agendas, and ensure timely follow-up on action items.
• Handle correspondence and communications on behalf of the CEO; manage stakeholder relationships and ensure clear, professional representation in all interactions.
• Create and maintain systems for planning, tracking, and reporting initiatives; coordinate timelines and communications with external consultants and vendors.
• Maintain dashboards tracking key metrics and milestones; provide operational support to improve team coordination and efficiency across company initiatives.
• Support investor updates including monthly summaries and quarterly briefings; manage company LinkedIn profile and assist with CEO’s personal engagement.
• Support formation and coordination of the Scientific Advisory Board; manage scheduling, preparation of materials, and documentation to ensure effective collaboration.