ABOUT THE ROLE
The Accounts Payable Associate plays a vital role in the finance team, ensuring the smooth and efficient management of vendor payments, financial records, and compliance with internal controls. This position is responsible for processing supplier invoices, reconciling accounts, preparing tax returns, and supporting financial reporting activities. The ideal candidate will have a keen eye for detail, a strong grasp of accounting principles, and the ability to work collaboratively across departments.
RESPONSIBILITIES
Invoice Processing and Payments
- Ensure all supplier invoices received are processed according to set procedures.
- Adhere to supplier payment terms by preparing bi-monthly payment runs.
- Execute monthly payment runs for all STC expenses due after review with the People Ops team.
- Allocate approved payments from the bank to vendor accounts on accounting software.
- Dispatch remittance advice/swift confirmations to suppliers promptly as payment confirmation.
Account Reconciliation and Vendor Management
- Reconcile supplier statements monthly, resolve discrepancies, and maintain an up-to-date vendor database.
- Regularly review open purchase orders and collaborate with the procurement team to clear them.
- Prepare and post entries to various nominal ledgers for accounts payables.
Financial Reporting and Compliance
- Actively review spend reports on the income statement and ensure there are no variances in the general ledger.
- Prepare monthly withholding tax return files and ensure compliance.
- Prepare yearly withholding tax returns and distribute certificates to vendors.
- Maintain month-end schedules and account for monthly accruals, Fixed Asset Register, and prepayment releases.
- Prepare accrual and prepayment schedules on a monthly basis.
- Run allocation schedules for expenses in line with internal accounting rules.
Ad Hoc Support
- Assist finance with ad hoc projects.
- Perform other duties as reasonably assigned by the team manager.
Ensure the safety and well-being of all young persons and vulnerable adults with whom we deal, by adhering to ALU’s comprehensive safeguarding policy, maintaining a zero-tolerance approach to any violations of safeguarding standards.