Position Overview:
As a Purchasing Officer at Don Construction Products (DCP) in KSA, you will support the Procurement team in managing the procurement and purchasing processes across all departments. Your primary responsibility will be to ensure the timely and accurate acquisition of materials and services, contributing to the smooth operation of factory and office functions. You will work closely with suppliers, internal teams, and external stakeholders to facilitate efficient procurement activities.
Responsibilities:
Purchase Order Management
- Assist in the creation, review, and approval of Purchase Orders (POs) and Purchase Requests (PRs) to ensure compliance with operational needs.
- Track the status of pending orders, including documentation, shipping details, and relevant correspondence.
Supplier Coordination
- Issue RFQs (Request for Quotation) to suppliers.
- Communicate with suppliers to confirm items availability, negotiate terms, and obtain pricing information for required materials.
- Evaluate supplier offers to identify the best quality and value for the organization.
- Maintain positive relationships with suppliers, addressing any issues that arise promptly.
Logistics Coordination:
- Arrange shipments and coordinate logistics with suppliers. Follow up on any delays or rescheduled orders to ensure timely delivery.
- Managing clearance procedure, including handing the needed import documents on time, communication with the clearance agent representatives and act for the any customs urgent matters to ensure that the procedure proceeds smoothly.
Inventory Monitoring
- Monitor inventory levels and assist in the identification of materials needed for production and operations.
- Collaborate with the concerned teams and stakeholders to prepare for Material Requirements Planning (MRP) assessments.
Documentation and Compliance
- Maintain accurate records of procurement activities, including POs, contracts, and supplier communications.
- Ensure compliance with company policies and procedures related to procurement and purchasing.
Support and Reporting
- Prepare regular reports on procurement activities, supplier performance, and inventory status for review by the management.
- Assist in coordinating with clearance companies and government offices for necessary documentation when required.
Payment Liaison
- Collaborate with the Accounting Department to track and ensure timely fulfillment of payment obligations to suppliers.