Office Administrator / Operations Administrator

Provide administrative and operational support to engineers.

Prepare, edit, and manage written correspondence and technical documentation.

Process interoffice memos, letters, transmittals, labels, contracts, forms, Basis of Design documents, and technical reports from verbal communication, email, handwritten notes, or dictation.

Create, customize, and maintain project and office forms, including spreadsheets and workflow tools.

Assist with project start-up procedures, including team directories, document control setup, responsibility matrices, and master file organization.

Coordinate internal and external meetings, including agendas, presentation materials, scheduling, room setup, virtual meeting platforms, and follow-up.

Manage daily office operations, including reception duties, shipping and receiving, office supplies, and processing vendor invoices.

Provide direct administrative support to firm leadership, including calendar management, expense reporting, phone inquiries, and scheduling.

Organize and manage schedules for leadership and general office operations.

Provide general office administration and human resources support.

Assist with bookkeeping tasks, data entry, filing, and coordination with the firm’s accountant.