Events Executive - Aviation Week

This role is based in our  240 Blackfriars Road office.

Are you a proactive and highly organised professional with a passion for delivering exceptional live experiences? Join the dynamic Aviation Week events team as an Events Executive and play a pivotal role in delivering a global portfolio of 10–15 annual events. From intimate 150-person conferences to major tradeshows attracting over 16,000 attendees, this is your opportunity to thrive in a fast-paced, B2B environment.

As part of our operations team, you’ll be at the heart of delivering seamless, high-quality events. You’ll coordinate logistics, manage stakeholder communications, and support the operational delivery from planning through to on-site execution. If you’re a confident project manager who takes ownership and is driven by continuous improvement and innovation, we’d love to hear from you.

What You’ll Be Doing:

Exhibitor & Sponsor Management

• Serve as the main point of contact for exhibitors and sponsors, ensuring all deliverables, materials, and guidelines are met on time.

Stakeholder Relations

• Provide exceptional post-contract support to sponsors, ensuring a smooth and professional experience from sign-up to event delivery.

Operational Delivery

• Attend and support events on-site, acting as a key point of contact for stakeholders.
• Collaborate with venues, suppliers, and contractors to ensure flawless execution and a positive experience for all involved.

Project Coordination

• Maintain and update essential event documentation, including floorplans, schedules, and administrative records.

Supplier & Venue Research

• Assist the events team in sourcing and evaluating suppliers, venues, and innovative operational solutions.

Process Improvement

• Analyze current processes and suggest creative ways to enhance efficiency, communication, and delivery standards.

Cross-Functional Collaboration

• Work closely with marketing, sales, and content teams to align event operations with broader business objectives.

Additional Responsibilities

• Create and maintain event trackers for assigned projects.
• Oversee and manage the event sales inbox, processing contracts efficiently.
• Respond to customer inquiries promptly and professionally.
• Perform additional tasks as required to support the team.