THE POSITION:
As Facilities Admin, you will play a crucial role in ensuring the efficient administration of our warehouse facilities. Your primary focus will be on maintaining a safe and functional workspace for our employees. Leveraging your financial background, you鈥檒l also contribute to budgeting, cost management, and financial reporting related to facility operations.
At our Memphis distribution center, our employees play a critical role in getting life-saving products out to hospitals, clinics and nursing homes. We鈥檙e open 24 hours a day, 5 days a week because the needs of patients can鈥檛 wait.
Front Desk Management:
- Manage visitor access, issue badges, and maintain visitor logs
- Coordinate with security personnel to ensure a secure and welcoming environment
- Assist employees with general inquiries related to facilities and office services
- Assist in the administrative functions of training to include room set up, packet assembly and follow up if necessary
Administrative Oversight & Communication:
- Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, and parking lots
- Delegate cleaning and maintenance tasks to team members
- Ensure proper security measures for the workplace, collaborating with on-site security team
- Monitor expenses, track costs, and ensure adherence to financial guidelines
- Manage vendor relationships and and collaborates with vendors on work orders and billing procedures
- Handle departmental accounting tasks, including invoice processing and creating POs
- Other special initiatives and cross-functional projects as assigned.