JOB OVERVIEW
The Sr Manager of Facilities is responsible to ensure jobs are completed efficiently and within regulatory guidelines and projected deadlines; prepare and manage the annual budgets for maintenance, and custodial departments; and ensuring optimal utilization of personnel and other resources. Reports to VP of Operations.
- Coordinates and manages all Facilities Departments across Eataly North America. Participate on the definition and hiring process of the Facilities organization of Eataly north America stores.
- Coordinates schedules and special event operations for the purpose of ensuring required facilities preparation
- Develops long and short term maintenance plans/programs for the purpose of ensuring the seamless functionality of store facilities systems such as HVAC, refrigeration, etc.
- Directs projects (store repairs/construction, preventative maintenance, etc.) for the purpose of ensuring completion within established time frames, project design and budget
- Inspects new construction, repair work, projects, equipment, work orders, daily maintenance and supplies for the purpose of ensuring that jobs are completed efficiently; specifications for major capital improvements are within local/state/federal regulations; and approving inspection reports and payment requests
- Monitors all expenses and finances for all facilities-related activities and purchases for the purpose of ensuring that expenses are within budget limits and/or fiscal practices are followed
- Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform all duties
- Assists in developing annual OpEx budgets for each store and the corporate office, presenting them to senior leadership for approval
- Sources and develops relationships with vendors; negotiates agreements and prices; ensures efficient procurement and logistics; management, negotiation, organization and supervision of contractors work (preventive maintenance, repairs and projects).
- Partners with the stores to perform cost analysis and to improve efficiencies and margins: establishes and enforces policies and Standard Operating Procedures (SOPs); provides trends and forecasts; defines and monitors results via Key Performance Indicators (KPIs)
- Collaborates regularly with the Store Directors, Business Planning Analysts, Facilities Managers, Human Resources and other relevant team members
- Supervises all general facilities and maintenance activity for the stores in direct collaboration with the Store Directors to define priorities and needs. Develops facility/maintenance standards and partners with in-store management to implement.
- Partners with the Design and Construction Team to define the stores’ capital expenditures activity related to facilities and maintenance
- Oversees all maintenance projects – including those involving construction and redesign – from budgeting to execution in partnership with the Store Directors and the Design and Construction Team
- Responsible for working with Construction team on managing capital Improvements budgets; responsible for all CapEx purchasing for all extraordinary maintenance and equipment projects including coordination and logistics of delivery to ensure project milestones are achieved.
- Performs other duties as required or assigned