The Position
To maintain the hotelâs payroll system in order to ensure timely payments of salaries and wages according to the Companyâs policies & procedures.
KEY ROLES & RESPONSIBILITIES
- Maintain confidentiality in regards to payroll related information.
- Keep track of overtime forms from every department and ensure that the forms are issued and authorized/signed by respective Department Head and Senior Management.
- Follow up with P&C in regards to attendance records and insure the absence has been entered correctly into the P&C Admin module before the cut-off date each month.
- Collect and verify basic payroll information from approved payroll documents such as status change form, new joiner form and payroll allowances and deduction forms.
- Co-ordinate with P&C Department on matter concerning employeesâ basic pay including end of service and vacation, allowances, deductions and all other benefits such as air tickets.
- Post the monthly service charge paid-outs and verify the posted balance to the distribution sheet.
- Post the monthly tips and various commission (i.e. upsell and Spa) paid-outs and verify the posted balance to the distribution sheet.
- Ensure that all garnishments and payroll advances are deducted in a timely manner and reconciled accordingly.
- Ensure that vacation, EOS (End of Service) and Air Ticket entitlements and accruals are in accordance with the P&C document and employeeâs contract.
- Produce a monthly basic pay reconciliation vs. previous month.
- Compute and ensure the accuracy of the payroll register and submit to Director of Finance, Director of P&C and GM and for approval.
- Prepare the bank salary transfer letters and manual payroll cheques and submit to Director of Finance and GM and for approval.
- Prepare the following monthly journal entries and submit to Director of Finance the latest by the first day of the month:
- PY50_RDB Payroll wages
- PY51_RDB Payroll Journal Entry Hours
- PY54_Vacation Accruals
- PY55_EOS Accruals
- PY56_Air ticket Accruals
- Print and distribute pay slips after payroll has been debited from the hotelâs bank account.
- Track and maintain vacation outstanding and lieu days outstanding.
- Submit monthly outstanding vacation and lieu days to all Department Heads.
- Maintain the payroll system and make recommendation for improvements.
- Provide any other reports as requested by management.
- Perform any other duties that may be assigned from time to time by management.