· Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
· Inspect the physical condition and count or measures the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
· Ensure all deliveries are received at the designated receiving area only.
· Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
· Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.
· Deliver goods received to the location that is specified on the Purchase Order.
· Ensure that all the goods received are posted daily in FMC.
· Ensure all the general invoices (other than Food & Beverage) carry the signature of the department head, before posting in to FMC.
· Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice, LPO and Goods Received Note) to Accounts Payable.
· Complete a daily food and beverage receiving long and submit a daily report with relevant documents to the Accounts Payable, and send a copy of the receiving log to the Executive Chef and Cost Controller.
· Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.
· Maintain an up-to-date file of the receiving copy of all approved Purchase Orders. All Purchase Orders may clearly stat the status of deliver (i.e; open or partial)
· Ensure that the receiving area is clean and accessible.
· Maintain HACCP standards at all levels – from product sourcing to storage, etc.
· To perform any other duties that may be assigned from time to time by the Management.