Reporting to the Director of Finance and Business Support, responsibilities and essential job functions include but are not limited to the following:
- Maintain system of accounts and controls, providing accurate data necessary for all required accounting reports and statements.
- Prepare and post daily journals and month end journal entries, ensuring efficient completion of all month-end functions
- Assist in the completion of financial statements, management reports in accordance with Corporate Policies & Procedures for review.
- Assist in the preparation of month-end balance sheet account reconciliation and analysis.
- Assist departments in the interpretation, orientation, training and analysis of
accounting matters. - Co-ordinate and ensure that all daily, semi-monthly and monthly management reports are issued on a timely and accurate basis.
- Assist in the effective utilization and integration of hotel and accounting technology systems, including software applications, current and future.
- Collect deposits and outstanding balances in accordance with company credit policies
- Contact clients regularly regarding deposits, credit terms, and overdue accounts
- Review, approve, and monitor direct billing accounts to ensure accuracy and compliance
- Update and maintain client credit information in the OPERA system
- Approve credit lines and set credit limits based on financial assessment and company guidelines
- Monitor accounts receivable aging and follow up on overdue balances
- Coordinate with Sales, Front Office, and Accounts Receivable teams to resolve billing issues
- Create, review, and send accurate invoices to clients in a timely manner
- Ensure all credit documentation is complete, accurate, and properly authorized
- Prepare credit reports and summaries for management review
- Ensure compliance with internal controls and audit requirements
- Develop an engaged, enthusiastic and guest driven department.
- Recruit, develop, evaluate and motivate the team.
- Represent the accounting office and the Director of Finance in their absence.
- Actively contribute to hotel overall leadership and direction.
- Daily recording of employee paid time off process and procedures
- Other tasks as assigned.