Job Purpose:
- To assist the Director of Finance in overseeing and directing all aspects and operations with regards to the processing and distribution of payroll and the accounting operations of the organization.
- Responsible for the supervision and guidance of the Accounting, Accounting Staff and Payroll.
- Assist the Director of Finance in the preparation of monthly financial reports and schedules required by Novotel Chennai Sipcot.
- Ensure the accuracy and correctness of all charges and credits to the various accounts and that they are properly recorded on a timely basis.
- Any matter which may affect the interests of the hotel should be brought to the attention of the Management.
Primary Responsibilities:
Finance Planning
- Plan & prepare schedules for expense accounts that may be required from time to time.
- Make sure that all Balance Sheet items are all accounted for an reconciled with their respective subsidiary Ledgers and/or Schedules and all Contra or Clearance accounts are cleared at the end of every month.
- Assist the Director of Finance to prepare Annual Budgets for effective management of the organization.
People Management
- Establish and maintain seamless co-ordination & co-operation will all departments of the hotel to ensure maximum cooperation, productivity, morale and guest service.
- Respond to queries, by resolving issues in a timely and efficient manner to ensure customer satisfaction.
- Ensure that the team has been trained for all safety provisions.
- Ensure that all personnel are kept well informed of department’s objectives and policies.
- Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
Financial Management
- Identify optimal, cost effective use of the resources and educate the team on the same.
Operational Management
- Control and review the accounting processes of the organization.
- Research the effects of any changes in Law or Government regulations, on the organizations accounting policies and procedures.
- Establish and monitor internal controls and processes to assure timely and accurate financial data and reports.
- Produce ad-hoe reports and analyze to support the information requirements of the Finance Controller.
- Record, classify and summarize accounting transactions in accordance with the specific standards.
- Represent the Finance Department in interactions with employees and external individuals & organizations.
- Check and sign all journal vouchers prepared by Cost Control, General Cashier, Payroll, Accounts Payable, Accounts Receivable and Income Auditor.
- Sere on cross-functional teams as a representative of the Finance Department.
Managerial Qualities
- Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behavior, tactfulness, openness, and cultural awareness;
- Ability to accept responsibility;
- Self confidence, motivation, drive and tenacity;
- Ability to enhance organizational performance;
- Ability to clearly delegate tasks and responsibilities;
- Ability to think strategically, inductively, and creatively;
- And the propensity to recognize and acknowledge other people’ ideas.