Purchasing Planning

Responsible for purchase of materials required by the company.
To assist the Materials Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
To survey the market and update the knowledge about new products and suppliers available in the market.
Assist the Materials Manager to coordinate all the operations of the team within the department.
Provide information on choices of items available for purchase.
Assist the Materials Manager to prioritize purchases based on resources and urgency.
Ensure to evaluate user needs and functionality of various materials purchased.
Ensure that all Licensing laws are adhered to.
Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.

People Management

Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
Provide effective support to the team to enable them to provide a range of effective and efficient services.

Financial Management

Assist the Materials Manager to monitor and maintain inventory records of all the purchases made.
Identify optimal, cost effective use of the resources and educate the team on the same.

Operational Management

To compare the quotations received and select the supplier, who suits to the company’s requirements.
Ensure to place order with suppliers taking the lead time into consideration.
Negotiate with supplier and evaluate the proposal when required.
Ensure that the purchase order meets the criteria of quality, price, timeliness and reliability and also the standards of the company.
Ensure that a copy of purchase order is sent to all the concerned departments.
Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
Ensure closure of purchase record after delivery of items.
Handle dispatches to other departments as required.
Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
To handle day-to-day purchase activities.
Follow up on payment on receiving the materials.
Handle additional responsibilities as and when delegated by top management
Coordinate operations with Department Coordinators, Supervisors and other
Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.

Purchase Executive

Job Description