At Sofitel Philadelphia at Rittenhouse Square, elegance meets excellence!
We are seeking a detail-oriented and analytical professional to join our team as Hotel Receiver / F&B Administrator
This hybrid role bridges Accounting & Finance and F&B Operations — overseeing all receiving operations, managing inventories, verifying quality and quantity of deliveries, and provide accurate reporting. Your work directly supports our Culinary, F&B, and Finance teams in delivering the elevated experiences that define Sofitel.
What You Will Be Doing:
RECEIVING:
- Supervise and execute all receiving operations for food, beverage, and general supplies.
- Safely operate equipment including pallet jacks, when necessary, to move or organize deliveries.
- Ensure accuracy of deliveries against purchase orders
- Maintain all receiving documentation / invoices and perform daily entries in procurement systems (Birchstreet).
- Coordinate all incoming and outgoing shipments, including client packages and group materials, collaborating closely with Sales, Events, Group Contacts, and Concierge to ensure seamless handling.
- Oversee the organization, cleanliness, and upkeep of the receiving and storage areas in compliance with HACCP, safety, and brand standards.
RECONCILING:
- Work collaboratively with Accounts Payable while maintaining an accurate checkbook to balances purchase orders against invoices.
- Assist all departments to build accurate order guides in Birchstreet procurement system
- Ensure pricing on products and goods is updated and maintained for accurate valuation of inventory and cost of sales.
- Support the month-end close, including inventory valuation, consumption reporting, and invoice verification.
ADMINISTRATIVE:
- Assist with audits and ensure full compliance with Accor Internal Controls and financial procedures including controls for transfers, voids, discounts, and wastage logs
- Assist F&B with monthly inventory counts.
- Assist with mid-month food cost updates and analysis
- Other related duties as assigned