WHAT YOU WILL BE DOING:
Do you have a desire to learn and grow within the Food & Beverage world? We’re looking for the “backbone” for our F&B Department – someone that will thrive in daily operations while keeping our team organized and motivated. Your attention to detail and excellent communication skills will empower our team to deliver exceptional service to our guests & clients. The F&B Administrative Assistant will spend 70% of their time assisting the Banquets department, and 30% of their time assisting the Outlets department.
Banquets:
- Merge & Review Event listing report.
- Work closely with the Accounting department by providing reports and banquet checks in a timely manner.
- Prepare the daily banquet recap sheet for the Banquet Management team, outlining event start times, group guarantees, and menu selections
- Track & maintain the daily attendance sheet, ensuring accurate documentation of team member attendance, call-offs, and schedule changes
- Daily responsibilities include printing & distributing server tip sheets, daily sign in sheets, closing banquet checks, printing buffet labels and event signage.
- Assists with administration and organization of Fair Workweek paperwork.
- Set up team for success by creating cover sheet with detailed list of events, start & end times, and server assignments. Responsibilities also include printing manager, server, and coffee break packets for following day’s events.
- Compile list of all office supplies, uniforms, and any other department supplies for monthly purchasing
- Keep inventory of all purchases and uniforms via excel spreadsheets.
- Performs other duties as assigned.
Outlets:
- Assists with administration and organization of Fair Workweek paperwork.
- Provides coverage for breakfast hostess when needed.
- Assists with updating menus and updating prices on POS.
- Handles all purchasing of office supplies, uniforms, and any other request through BirchStreet.
- Keep inventory of all purchases and uniforms via excel spreadsheets.
- Maintain and audit credit card transaction logs to ensure accuracy, proper documentations, and full compliance with PCI standards
- Monitor & track alcohol & food handler certifications for all team members, ensuring certifications remain current and compliant with local health department regulations
- Record meeting minutes, and assist with distribution of departmental meeting agendas during department meetings
- Performs other duties as assigned.
Physical aspects of the position include but are not limited to the following:
- Occasional standing and walking throughout shift
- Occasional lifting and carrying up to 50 lbs
- Occasional kneeling, pushing, pulling, lifting
- Occasional ascending or descending ladders, stairs and ramps