We are hiring an Accounts Payable professional to join the Finance team at FAENA The Red Sea.
In this role, you will be responsible for accurate invoice processing, timely vendor payments, and maintaining organized financial records. You will support daily financial operations, ensure compliance with internal standards, and contribute to strong, reliable vendor relationships that keep the business running smoothly.
Key Responsibilities
- Coordinate with Purchasing, Receiving, and department leaders to ensure all invoices and Purchase Orders are accurately collected, verified, and entered into the financial system.
- Match invoices with approved POs and receiving reports to ensure accuracy before posting to Accounts Payable.
- Track payment schedules and process approved payments in alignment with Faena financial policies and vendor agreements.
- Maintain a structured filing system (digital and physical) for invoices, POs, and receipts to ensure compliance and efficiency.
- Investigate and resolve discrepancies between supplier invoices and received goods/services to prevent delays and disputes.
- Respond to supplier inquiries with professionalism, reinforcing Faena as a trusted and premium hospitality partner.
- Liaise with vendors to document follow鈥憉ps, clarifications, and outcomes, ensuring transparency and audit鈥憆eady documentation.
- Reconcile vendor statements with internal records to ensure accuracy and up鈥憈o鈥慸ate payable balances.
- Prepare regular Accounts Payable reports, including aging analyses and variance summaries, to support financial planning.
- Assist internal and external audits by providing complete, accurate, and clear financial documentation.
- Maintain impeccable audit trails and ensure all payment activities comply with Faena and corporate finance standards.
- Work within established SOPs, financial frameworks, and brand standards to ensure consistency and excellence.
- Collaborate with Purchasing, Cost Control, Receiving, and Operations to align payment schedules, contract compliance, and budgeting.
- Ensure all invoices and POs are properly validated, coded, and approved by relevant HODs prior to processing.
- Continuously identify opportunities to enhance accounts payable efficiency, accuracy, and innovation.
- Uphold all Health, Safety, and Environment (HSE) protocols, championing a culture of responsibility and refinement.
- Perform additional duties as requested by leadership with discretion and professionalism.