We are seeking a highly organized and proactive Executive Assistant to the General Manager to join our team in Udaipur, India. In this pivotal role, you will provide comprehensive administrative and organizational support to the General Manager, enabling them to focus on strategic initiatives and business development. The ideal candidate will demonstrate exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced corporate environment while maintaining the highest level of professionalism and discretion.
- Manage the General Manager's calendar, schedule meetings, and coordinate appointments while optimizing time management and minimizing scheduling conflicts
- Prepare and organize meeting materials, agendas, and presentations; take minutes and distribute action items to relevant stakeholders
- Handle executive-level correspondence, emails, and communications on behalf of the General Manager, ensuring timely and professional responses
- Coordinate travel arrangements, including flights, accommodations, and ground transportation, while managing travel budgets and itineraries
- Prepare reports, presentations, and documents using Microsoft Office Suite and other relevant software tools
- Maintain confidentiality and exercise discretion when handling sensitive company information and executive matters
- Serve as a liaison between the General Manager and internal/external stakeholders, facilitating effective communication
- Track and manage projects, deadlines, and deliverables to ensure timely completion and follow-up
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of important documents
- Support special projects and initiatives as assigned by the General Manager