Graduation Assistant

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For more information on everything FAU has to offer, please visit www.fau.edu/jobs. 

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Graduation Assistant - Boca Raton, FL.

The Graduation Assistant provides essential administrative and operational support to the Registrar’s Office, helping ensure a smooth and accurate graduation experience for students. This role supports key processes related to degree completion, commencement activities, and student communications while upholding university policies and confidentiality standards.

Summary of Responsibilities:

• Support graduation processing, including application review, accurate data entry, and degree certification assistance.

• Manage the commencement email account, responding to inquiries, and coordinating graduation ticket requests and inventory.

• Assist with commencement planning and execution, including on-site ceremony support.

• Facilitate diploma replacements, and maintenance of diploma inventory and supplies.

• Ensure compliance with institutional policies, FERPA, and data confidentiality standards while providing general administrative support to the Registrar/Graduation team.

• Perform other job-related duties as assigned.

FAU Benefits and Perks 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program. 

• Sick Leave Pool Program. 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day 

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php 

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Minimum Qualifications:

High School Diploma and four years of appropriate experience required.

Excellent written and verbal communication skills are required.

Exceptional customer service, problem‑solving, and organizational abilities, including the capacity to work independently and effectively support a diverse population of students, faculty, staff, parents, and administrators required.

Ability to manage multiple tasks in a fast‑paced environment, exercising sound judgment and independent decision‑making to ensure timely completion of projects while maintaining high-quality service to all constituents required.

Strong proficiency in Microsoft Office applications, including Excel, Access, and Word required, as well as a demonstrated ability to learn new technology platforms (e.g., Banner, Workday).


Preferred Qualifications/Skills:

At least two years of experience in admissions, registration, academic advising, or academic affairs within a higher-education setting.

Exceptional attention to detail and a demonstrated commitment to maintaining accuracy in data and document management.

Demonstrated ability to work independently while actively supporting a collaborative, team‑focused work environment.

Salary:

$20.52 per hour.
Non-Exempt Support Personnel (SP)

College or Department:

University Registrar

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Work hours may vary based on departmental needs. Occasional early mornings, evenings, and Saturday work may be required during peak periods and special events.

Application Deadline:

2026-03-12

Special Instructions to Applicant:

VETERANS’ PREFERENCE:
Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans' Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at empl@fau.edu.

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.