Subcontracts Administrator

Worker Type

Regular

Job Description

 

Summary
AV's procurement supply chain organization is seeking a motivated, procurement professional, Subcontracts Administrator, who strives to develop their procurement and supply chain expertise in the U.S. Federal market and grow their career in the global procurement and supply chain arena.

This position works independently with minimal supervision and provides subcontract execution and support to the company and its affiliates.

Position Responsibilities

• Cradle to grave subcontract execution experience from proposals to closeouts with a heavy emphasis on service based, performance based, and engineering type subcontracts.
• Review and execute subcontracts for goods and services and ensure compliance with company procurement procedures as well as US Federal Acquisition Regulations (FAR) and/or Defense Federal Acquisition Regulation Supplements (DFARS).
• Perform complex subcontract transactions with dollar liability; generate subcontract agreements and orders accordingly.
• Lead source selection efforts to obtain adequate competition, price reasonableness and cost savings to obtain the most effective services.
• Works on problems of diverse scope where analysis of data requires evaluation of a variety of complex factors. Demonstrates good judgment in selecting methods and techniques for developing solutions.
• Works with sourcing and program team to select subcontractors for bid and award from the approved list in order to achieve program objectives.
• Conduct subcontractor due diligence and ensure compliance with contractual requirements.
• Coordinate with internal stakeholders to obtain necessary information to complete all actions.
• Prepares subcontracts in Unanet and ultimately Oracle Fusion software. Ensures subcontractor’s documentation such as terms and conditions and NDAs (as necessary) are ready prior to engagement.
• Negotiate terms and conditions and adequately flow down the necessary contractual requirements to subcontractor.
• Perform track and manage all outstanding action items to completion.
• Resolves discrepancies related to subcontractors’ administration, delivery, invoices, and payment to the subcontractor.
• Acts as backup to other procurement team members.
• Performs other duties directed by the Director of Subcontract or Subcontract Manager(s).
• Contributes to continuing improvement efforts across all facets of supply chain.

Basic Qualifications (Required Skills & Experience)

• Bachelor’s Degree in Business Administration, Management, Finance, or other related fields with 2-3+ years of procurement or subcontracts administration experience OR Masters with 1+ years prior relevant experience OR 5+ years of equivalent experience in lieu of education.
• A solid understanding of all steps from subcontracts administration to payment (requisition, approval, purchase order, receipt, and billing); understand the sourcing related steps (requirements definition, analysis category, strategy planning, subcontractor selection, strategy execution, contract allocation).
• Good working knowledge of CPSR, FAR, DFARS, GSA and other Acquisition Regulations.
• Ability to maintain the highest standards of ethical conduct and practices.
• Organized, detail and customer-oriented, and dependable.
• Effective analytical, oral, and written communication skills for customer/vendor relations and interfaces.
• Experience with ERPs, Excel, Adobe Acrobat and other Microsoft Office packages
• Experience with Unanet and/or Oracle Fusion not required, but a plus.
• Ability to apply concepts of basic and advanced mathematics in order to calculate discounts, interests, commissions, percentages etc.
• Ability to read and interpret moderate terms and conditions of sales and purchases.
• Ability to work in dynamic environment and handle multitasking efficiently.
• Experience working with high level (i.e. executive) internal and external customers preferred.

Other Qualifications & Desired Competencies

• Some Working knowledge of the Uniform Commercial Codes (UCC), contracts law and commercial contracting best practices.
• Some experience with international subcontractor relations and international contracting activities is preferred.
• Top Secret Clearance is preferred.

Physical Demands

• Ability to sit, stand, stoop, reach, lift (up to 10 lbs.), bend, etc. Hand and wrist dexterity to utilize the computer.
• May require travel to sites/program and special functions.

Environmental Conditions Critical to Performance:

• Work is in an office environment, climate controlled through central air conditioning/heating.
• May have some exposure to outside environment while traveling.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
• Must be able to travel within the Continental U.S. and internationally when required.

Clearance Level

 

No Clearance

The salary range for this role is:

$111,000 - $157,500

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits:  AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.  For more information about our company benefit offerings please visit:  http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply.  NO agencies please.

About AV:

AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.

We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.

Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next.

If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.

 

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR