Executive Assistant - VP (Primarily Office)

Coordinate the daily administrative needs of executives and the main administrative aspects of the department. Responsibilities include maintaining confidential working relationships with the leader and staff in the normal performance of their responsibilities. You will have several executive administrative responsibilities at a high level of performance, accuracy, discretion, confidentiality and a knowledge of the organization, operation of the company, and office routine.

Position Compensation Range:

$25.50 - $41.68

Pay Rate Type:

Hourly

Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates.

Primary Accountabilities

• Complete a broad variety of administrative tasks for leaders, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; and scheduling and coordinating meetings internally and/or with vendors
• Research, prioritize, and follows up on incoming issues and concerns addressed to the leader, including those of a sensitive or confidential nature. Determine appropriate course of action, referral or response.
• Provide a bridge for communication between the leader's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Work with the leader(s) keep them well informed of upcoming commitments and responsibilities, following up as needed.

Specialized Knowledge & Skills Requirements

• Demonstrated experience providing customer-driven solutions, support or service.
• Demonstrated skills and ability to operate general office equipment.
• Demonstrated experience in administrative work and general office administration.
• Keyboarding/typing ability of 25 WPM.
• Solid knowledge and experience of PC and product software.
• Demonstrated experience with calendar scheduling and complex time management.

Travel Requirements

• Up to 10%.

Physical Requirements

• Work that involves sitting/standing.

Additional Information

• Offer to selected candidate will be made contingent on the results of applicable background checks

• Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions

• Sponsorship will not be considered for this position unless specified in the posting

In this primarily office-based role, you will be expected to spend at least 80% of your time (4+ days per week) working from the office. Candidates should reside within approximately 50 miles of one of the following office locations: Madison, WI 53783

We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.

We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

American Family Insurance is committed to the full inclusion of all qualified individuals. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email AskHR@AmFam.com to request a reasonable accommodation.

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