POSITION OVERVIEW
The Project Manager plans, coordinates, and leads project delivery activities associated with interior fit-outs and capital improvement projects for industrial and office properties. This position analyzes all project documentation and existing conditions, including projects for which little to no information is available, to determine the overall estimated scope, cost, and schedule of a project. The Project Manager performs design and pre-construction coordination, as well as construction oversight throughout a project’s life cycle to ensure successful completion and close-out.
PRIMARY RESPONSIBILITIES
Design and Preconstruction Phases
- Performs due diligence required to assess the project.
- Works with Architects, Owners/Tenants, Engineers, and Contractors in formulating accurate and complete Construction Documents and scopes of work and budgets. This effort may require the PM to take a client’s “idea”, discern all the pieces required to complete the project, create a conceptual budget, and create an outline of the required scopes of work, trades and work sequencing that will demonstrate a thorough understanding of the entire scope of the project.
- Leads the project team in translating the scope of work and project sequencing into construction documents.
- Actively works with the client and design team to value engineer costs to achieve the budget goals and maintain the vision of the project.
- Creates or assists in creating the schedule and sequencing of the project so accurate expectations can be conveyed to the client and project team.
- Coordinate with all vendors needed for successful project delivery to include Architects, Engineers, Contractors, Low-Voltage/Security Vendors, Furniture Vendors, Move Vendors, and any other project specific consultants.
- Solicits pricing information and/or bids from general contractors, sub-contractors, and suppliers.
- Prepares job specific instructions to bidders and bid forms.
- Produces accurate and thorough takeoffs as well as planning, leading, and coordinating pre-bid and bid meetings.
- Creates project estimates and analysis of general contractor, subcontractor and supplier bids as well as calculating related Soft Costs and Fees, permits, insurance, licenses, taxes, and CM fee costs for the project in order to calculate a complete cost estimate.
- Coordinates Contracts and Purchase Orders and is responsible for follow-up until executed.
- When appropriate, checks references on prospective contractors and suppliers.
- When appropriate, conducts post-bid, pre-buy, scope review and negotiation discussions.
Construction and Close Out Phases
- When appropriate, coordinates the submittal logs, material delivery schedules, project schedules.
- Coordinates weekly project progress meetings.
- Monitors the project budget, schedule, and construction quality.
- Delivers Stream’s and/or Owner Client’s safety policies to contractors.
- Coordinates the update of drawings and change requests including pricing review and the change order process.
- Documents the scope and cost revisions and actively mitigates potential risks to budget and schedule.
- Coordinate and communicate with any owner/tenant specific specialty vendors to ensure schedule compliance.
- Oversight of pay application verification and processing including lien waivers for both Contractors and Sub/Suppliers.
- Periodic updates to the client.
- Project close-out processes and paperwork.
Relationship Building
- Builds lasting relationships with owners, design teams, contractors, and Stream team by acting with the highest level of ethics and integrity.
- Develops trust and confidence by understanding and being attentive to the needs and expectations of the entire project team.
- Networks with Owners, architects, engineers, and other business development prospects in the community and assists in business development to secure new work.
- Establishes contacts with local municipalities to better understand permitting requirements and process.
Administrative Services
- Schedules and coordinates meetings.
- Prepares correspondence.
- Manages project files and records (electronic and/or hard copy).
- Creates forms, spreadsheets, and presentations.
- Researches and prepares reports and proposals.
- Assists with Marketing Ideas.
Communication
- Anticipates the needs of the project and team in advance and communicates the expectations and requirements early to avoid as many urgent requests and emergencies as possible.
- Constantly communicates with co-workers and clients on project status.
- Provides follow-up and status reports as needed.