Property Administrator (Galleria)

POSITION OVERVIEW 

The Property Administrator position provides first-class property management services and assists the Property Management team with the day-to-day responsibilities of operating a commercial property. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations. 

PRIMARY RESPONSIBILITIES 

• Accounts Payable – accurately input, verify proper backup, and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval. 

• Accounts Receivable – monthly review of accounts receivable in the system and assist with the preparation of late notices and default notices. 

• Assist Property Manager with the preparation of monthly/quarterly financial reports.  

• Assist Property Manager with day-to-day operation of assigned portfolio. 

• Assist with answering the main telephone line and screen calls to forward to the appropriate personnel; Deliver messages to personnel and/or forward messages to voicemail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages. 

• Receive and enter work order requests into the system. 

• Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients. 

• Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services. 

• Schedule building activity, including move-ins / move-outs; verify insurance.  

• Assist in planning and executing tenant events with the management team.