Overview
**This position is contingent upon contract award**
SOSi is seeking a Leave Administrator to join our team in Reston, VA. The Leave Administrator is responsible for administering all leave-of-absence programs, including FMLA, ADA, short-term and long-term disability, paid parental leave, military leave, work-related injury leave, and company-sponsored leave programs. This role ensures compliance with federal, state, and local regulations while delivering an exceptional employee experience. Working within a government contracting environment, the Leave Administrator partners closely with HR, Payroll, Employee Relations, and program management to ensure accurate documentation, adherence to contractual requirements, and timely case management.
Essential Job Duties
Leave Administration
- Administer employee leave programs including FMLA, ADA accommodations, STD/LTD, parental leave, military leave, and other company or contract-specific leave policies.
- Manage end-to-end leave workflows: intake, eligibility review, notices, approval, tracking, case documentation, and return-to-work coordination.
- Serve as the primary point of contact for employees and managers regarding leave processes, timelines, and requirements.
- Ensure compliance with FMLA, ADA, USERRA, DOL regulations, state leave laws, and internal policies.
- Maintain accurate, confidential documentation of all leave cases in HRIS and case management systems.
Compliance & Documentation
- Ensure all leave actions follow government contracting standards, including documentation requirements that may affect contract staffing coverage or labor categories.
- Partner with Employee Relations on ADA interactive process and workplace accommodations.
- Prepare required notices, letters, certifications, and follow-up documentation.
- Work with Legal and HR leadership on compliance updates and policy revisions.
Systems, Reporting & Payroll Coordination
- Input, track, and reconcile leave information in HRIS and timekeeping systems.
- Coordinate with Payroll to ensure correct pay, deductions, and benefit premium management during leaves.
- Produce routine and ad hoc reporting for HR, Benefits, and leadership.
- Monitor and audit leave data for accuracy and compliance.
Employee & Manager Support
- Provide guidance and training to managers on leave procedures and compliance expectations.
- Respond to employee inquiries with empathy, discretion, and professionalism.
- Communicate proactively regarding required documentation, leave timelines, and return-to-work steps.