Executive Assistant

We are seeking a seasoned Executive Assistant to partner with several senior leaders, including Vice Presidents, in Legal and Public Affairs. In this role, you will be a trusted advisor to work with the highest level of discretion and confidentiality, understanding the priorities of these senior leaders, as well as the priorities of the Legal and Public Affairs leadership team. You will work closely with all Legal and Public Affairs leadership team members and their key staff to ensure the execution of strategic corporate objectives. You will also engage with key external stakeholders relevant to advancing Sandisk’s mission. You will partner closely with senior leaders to optimize workflows, communication, and partnerships across the global Legal and Public Affairs team.  

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must.

Essential Duties and Responsibilities

• Calendar Management: Own the calendar of these senior leaders; coordinate across C-suite executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Event Coordination: Assists in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings. Obtains briefing documents for key internal/external meetings and creates briefing packets for business trips.
• Correspondence/Approvals: Acts as a proxy for communications and approvals as authorized. Acts a as a source for general inquiries and refers routine matters to appropriate parties.
• Travel: Manages complex international and domestic travel. Carefully considers and decides the optimum travel arrangements and itineraries. Processes passports and visas.
• Tool Management: Manages expense reports, PO’s, and becomes a tool champion of Sandisk’s internal tools. Coordinates with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
• Leadership: Cascades organizational information to administrative team members.
• Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan for reoccurring events and tasks.