Role Mission
The Procurement Coordinator is responsible for securing external fieldwork partners for quantitative and qualitative projects, for HCP and Patient projects. They will assist the Project Assistants/Coordinators, Fieldwork Team and Project Managers in ensuring the projects are delivered in accordance with the specifications, budget, and timelines given by our clients.
This position is ideal for a candidate who is a strong multi-tasker, enjoys building partnerships with vendors, is budget conscious, and enjoys a fast-paced environment.
Essential Duties and Responsibilities
Including, but not limited to the following:
- Work closely with Project Management, Fieldwork, and Custom Recruitment teams to meet project needs for various methodologies and markets
- Gather feedback, costs, and feasibility from external fieldwork partners
- Negotiate partner costs in line with project budgets
- Review projects before setting up external fieldwork partners, to ensure that all internal fieldwork strategies have been explored, and budget permits additional project costs
- Record the partners’ costs at commissioning in M3 cost tracking system
- Prepare external fieldwork partners costs in a timely manner to ensure that the projects are completed within timelines stipulated by the client and introduce them to the Fieldwork Coordinator or Project Manager
- Work with the internal teams on backup plans when external partners are not able to reach their target for a project
- Communicate effectively with external partners and internal teams, including and feedback
- Negotiate cost adjustments as needed based on performance or changes in field
- Monitor costs and performance of external partners over time to develop priority based on cost efficiency and feasibility
- Monitor and adhere to ISO requirements for partner compliance
- Assist with compliance documentation and audits as needed
- Attend internal kick off calls to align partner expectations when required