The KPFF San Diego Office is accepting applications for an Administrative Assistant. We are looking for a proactive, service-oriented team player to manage the front desk operations of our established, 100-person professional firm. In this role, the successful individual will keep office operations smooth by handling catering, managing schedules, facilitating communications, organizing files, and supporting staff with diverse tasks like accounts receivables, travel coordination and meeting preparation. This is a non-exempt, full-time position in the office.
Key Responsibilities
- Offer a warm, helpful reception to all guests, clients, and employees as they arrive
- Answer, screen, and direct incoming calls
- Coordinate and organize meetings and employee events, including sending invites, managing calendars, reserving conference rooms, ordering catering, set-up and clean-up
- Assist with incoming and outgoing mail, packages, and deliveries
- Provide data entry and management
- Order weekly office supplies and snacks
- Maintain office kitchen cleanliness & organization
- Provide office equipment maintenance such as service calls, ordering supplies and troubleshooting
- Prepare, proofread, and finalize correspondence, letters, memos, reports, and other materials
- Provide additional administrative support to office leadership and project teams as needed
- Other administrative duties as assigned