About the job
The Facilities Management Executive is responsible for administering and managing the Facilities department in terms of updating, monitoring, and generating weekly/monthly reports.
Your assignment
Facilities Management
- Support compliance & ensuring adherence to the audit and compliance standards in Facility Management (FM), both internal and external requirement
- Access all procurement platforms to issue Purchase Order, Work Orders, monthly OPEX expenses and payment to Vendors with proper tracking records
- Coordinate with vendors and internal team to ensure full execution of preventive & corrective maintenance processes with proper tracking records
- Overseeing the administration and filing of FM department documentation including FM agreement, preventive & corrective maintenance checklist.
- Verifying utilities meter reading and billing charge to Tenant
- Assist the Assistant Manager or FM Manager in gathering information and analysis to complete the Facilities Department monthly reports.
- Update and maintain asset records
- Maintaining FM inventory, ensuring parts availability, preparing Bill of Quantities (BQ) and participating in the sourcing/purchasing activities
- Analyzing downtime data to develop effective preventive maintenance procedures.
- Verifying administrations matters related to attendance, overtime, and leave applications. Provide monthly analysis and reports.
- Organize and co-ordinate preventative maintenance activities with the FM team.