Assist in coordinating contract and procurement with various vendors, suppliers and service providers for hard/soft, adhoc services, etc.
Assist in resolving contract-related issues and disputes
Assist in the monitoring & reforecasting of budget vs actual on an annual, quarterly, monthly basis
Generating reports on departmental expenses, including spend analysis and procurement trends.
Ensure compliance with company policies, procedures and regulatory requirements.
Assist in processing and monitoring of purchase order, vendor accreditation, billings & payables, delivery & service reports, cash advance, petty cash, and liquidation and obtain approval from various owners. (Note: Invoices are reviewed to address the BIR rulings on taxation in coordination with the vendors, FSS team and Finance Group in Manila.)
Maintain accurate records and databases of contracts, procurement documents and vendor information.
Responsible in vendor management ensuring providers meet the organization's requirement and contract obligations thru regular reviews and assessments, monitoring vendor performance and addressing issues or concerns.
Provide updated contract summary of various vendors not limited to scope of goods or services, duration, amount, warranty, company profile, regulatory requirements (e.g., BIR, Business Permit, CGLI, etc.)
Liaise with the local finance group, FSS group, external partners (e.g., vendors), various departments and counterparts in India and U.K.
Manage inventory of supplies and equipment, including monitoring of stock levels, ordering of supplies, and conducting regular audits.
Assist In the creation of expenses report per department on consumables, services (printing, transportation,office supplies, maintenance supplies, travel etc.)
Supports ISO requirements on contract provision and supporting documents, as needed be
Back-up support on Emergency Response Team ("ERT").
Back-up support in implementing business continuity (BCP) for logistics.