Public Records Officer

NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE OR IN A COMPARABLE TITLE.

THE AGENCY
The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expands housing access and economic opportunity, and plans for long-term sustainability.

DCP supports the City Planning Commission in its annual review of hundreds of land use applications. The Department also advises on citywide strategic and capital planning, analyzes data, conducts policy analysis, and creates open data and civic engagement tools.

The Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development. Learn more about DCP and view current job openings at www.nyc.gov/planning.

THE DIVISION
The Counsel's Office advises the Department of City Planning (DCP), the City Planning Commission, other governmental agencies, and private entities on all issues related to zoning, land use review, planning, development, environmental review, and agency administration and procedures.

THE ROLE
DCP’s Records Access Officer, under general direction, with wide latitude for independent judgement and initiative, will:

- Working with DCP’s Records Access (FOIL) Officer and coordinating with involved DCP staff to acknowledge and respond to FOIL requests
- Using complex eDiscovery system to search and review emails and other correspondence
- Performing computerized research, entering data and generating reports in OpenRecords and DCP databases
- Liaise with the NYC Department of Records on all matters of records retention policy
- Manage the Department records retention schedules for various types of documents, working with assigned team to ensure proper storage and/or disposal are in place.
- Manage the Departments relationship with the NYC Archives to ensure reports, commissioner files and other required documents are shared in a timely matter.
- Manage the Departments schedule of government publications ensuring that DCP reports are uploaded to the publications portal as required.
- Managing the retrieval and return of DCP’s archived hard-copy files stored off-site

Authorization to work in the United States is required for this position. The NYC Department of City Planning does not offer sponsorship, of any kind, for any type of employment opportunity. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application.

Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and DC37.

NOTE: If you would like to request a reasonable accommodation during your visit or have questions regarding the accessibility of our facilities, please reach out to accessibilityinfo@planning.nyc.gov or call 212-720-3508 at least three business days prior to your arrival.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124