Fleet Coordinator

Major Responsibilities
- Under direction, with latitude for independent initiative and judgment, improve the efficiency and oversight of garage operations and manage agreements with vendors and other City agencies.
- Promote Vision Zero Initiatives, including vehicle telematics, sideguards and other safety initiatives and programs, emission reduction technologies and fleet sharing.
- Manage vehicle sharing programs.
- Manage, create, and streamline databases as needed. Ensure that Fleet Management Programs work properly; ensure the reliability of information entered.
- Provide training to staff, citywide, to utilize Fleet Management Programs accurately and efficiently.
- Coordinate vehicle acquisitions and relinquishments.
- Help organize special events and respond to emergencies when needed.
- Ensure adherence to service contracts and assist with the analyses of fleet and fleet related equipment and reporting of fleet operations, tracking and collisions.
- Coordinate preventive maintenance inspections (PMIs); auto body, engine, transmission, and warranty issues; recalls and other repairs. Work with Division and Borough coordinators to schedule vehicle inspections.
- Monitor seasonal equipment and parts including, but not limited to snowplows, salt spreaders, beach and grass cutting tractors, mowers, ballfield groomers and vegetation removers.
- Monitor borough inventory and set schedules for preparing equipment ahead of needs. Track and report on seasonal equipment progress and priorities.
- Prepare and analyze data on various topics, including out-of-service equipment, seasonal assets, and faulty charges. Track and manage information in databases such as Microsoft Access and City systems like M5; generate reports and conduct follow-ups as needed.
- Monitor the work of repair vendors and fleet repair partnerships. Serve as liaison with other City agencies. Track out-of-service vehicles and identify those in need of replacement.
- Manage contract costs and ensure that contractors bill Parks properly and according to contract specifications.
- Maintain repair and billing records and coordinate billing with the Parks Purchasing Unit.
- Inspect contractor facilities and assess their ability to perform repairs properly and in a timely manner.
- Advise management of vehicle repair contract questions or concerns.
- Promote vehicle best practices and sustainable fleet initiatives.
- Supervise complex projects that require prompt attention and resolution.
- Enforce compliance with agency rules, regulations, standards of conduct and vehicle operating procedures.

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 772565.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current City Employees please include your ERN on your cover letter and resume.

Work Location: TBD

NOTE: All resumes must be received no later than the last day of the posting period. References will be required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

COMMUNITY COORDINATOR - 56058