APPLICANTS MUST BE PERMANENT IN THE PROJECT MANAGER CIVIL SERVICE TITLE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE OR BE REACHABLE WITH THE SCORE OF 100 ON THE PROJECT MANAGER OPEN COMPETITIVE EXAM (# 4076)
DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness and assist New Yorkers to transition from shelter into appropriate permanent housing. Facility & Logistics (F&L) division is responsible for providing both direct and indirect maintenance and repair services to City owned and operated facilities using in-house skilled trade-workers, maintenance contracts, inspectors and purchasing operation.
DHS is hiring one (1) Project Manager Level I to work within Facilities and Logistics and serve as administrative support to the Executive Director of Facility Maintenance and perform but not limited to the following tasks:
- Manage calendars, schedule meetings, track assignments, and coordinate communications.
- Maintain organized filing systems and oversee daily office workflow for maintenance operations.
- Draft internal memos, compile reports, and assist in preparing presentations and agency submissions.
- Support inventory management, including stock levels, tool tracking, and materials intake.
- Coordinate with warehouse personnel and trades staff to fulfill work orders and emergency material needs.
- Track warehouse deliveries and reconcile purchase orders with receipts and logs.
- Maintain logs for trade fleet vehicles, including mileage, fuel usage, service history, and insurance documentation.
- Ensure vehicle availability and documentation for trades and emergency response needs.
- Assist with planning and tracking of maintenance initiatives, staff agency events or agency-wide special projects as needed.
- Maintain project documentation, assist with vendor scheduling, and track key milestones.
- Coordinate internal logistics such as material staging, project kickoff walkthroughs, and inter-agency communications.
- Track and log contractor presence, scope of work, and hours related to expense-funded maintenance and repair contracts.
- Assist with processing invoices, verifying field completion, and maintaining contractor compliance documentation.
- Serve as administrative liaison between the facility, procurement unit, and field supervisors for expense vendors.
- Ensure accurate and timely documentation of work orders, vendor logs, inspections, and compliance trainings.
- Support timekeeping coordination, attendance logging, and onboarding documentation for new staff.
- Maintain digital archives and assist with reporting for audits, inspections, and agency deadlines
Monday – Friday 9am – 5pm
PROJECT MANAGER - 22426
City of New York
https://careers.smartrecruiters.com/CityOfNewYork