Executive Administrative Assistant

Job Description:

Building trusted markets — powered by our people 

At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world. 

We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level. We strive to provide employees with a safe space to network, share ideas and create opportunities.  

Location Overview

Cboe HQ is located in the historic Old Post Office district, it’s a landmark that blends classic architecture with modern amenities. The building features expansive spaces with high ceilings and large windows, offering an abundance of natural light and panoramic views of the city skyline and the Chicago River.

With its prime location in the heart of downtown, the OPO Building provides easy access to major transportation hubs, including Union Station and multiple CTA lines, making it convenient for commuters. The building is home to a variety of amenities, including restaurants, a fitness center, and collaborative workspaces, creating a vibrant and dynamic work environment in one of Chicago's most iconic areas.

Role Overview

The Executive Administrative Assistant provides comprehensive administrative and operational support to senior leaders. This role is responsible for managing complex schedules, coordinating travel, supporting meetings and executive programs, and assisting with the planning and execution of internal events. The ideal candidate is highly organized, proactive, professional, and able to work effectively in a fast‑paced environment while handling confidential information with discretion.

Your responsibilities will be:

Executive Support

• Manage complex calendars and scheduling for senior leaders, including prioritizing requests and resolving conflicts.
• Manage complex calendars and scheduling for senior leaders, including prioritizing requests and resolving conflicts. Coordinate domestic and international travel, including itineraries, accommodation, and transportation.
• Provide day‑to‑day administrative support such as document preparation, meeting materials, and executive communications.
• Represent the organization professionally to internal and external stakeholders, including visitors and partners.
• Coordinates special projects and provide concierge-style support which may include off-site responsibilities.

Meeting & Program Coordination

• Support the preparation and coordination of meetings, including agendas, materials, attendee lists, and follow‑up actions.
• Assist with recurring executive programs, leadership meetings, and organizational initiatives.
• Ensure meetings are well‑organized and executives are prepared with relevant information.

Administrative Operations

• Process purchase orders and collaborate with finance and operational partners as needed.
• Prepare and submit expense reports, including travel‑related expenses.
• Maintain executive files, records, and other confidential materials in an organized manner.
• Provide a high level of service and hospitality when supporting guests and visitors.
• Position requires in office 4-5 day per week.

Event Planning & Support

• Assist with the planning and execution of internal and external events, such as meetings, offsites, trainings, and team‑building activities.
• Coordinate logistics including venues, catering, audiovisual needs, materials, transportation, vendors, and budget tracking.
• Develop timelines and event documentation and provide on‑site or virtual event support as needed.
• Support hybrid and virtual event
   

Communication & Relationship Management

• Act as a liaison between executives, internal teams, and external partners.
• Draft and edit correspondence, presentations, announcements, and meeting summaries.
• Handle sensitive and confidential information with professionalism and discretion.
• Build effective working relationships across all levels of the organization.

The ideal candidate has

• 5+ years of executive administrative experience.
• Experience in event planning or large‑scale meeting coordination.
• Strong proficiency in Microsoft Office and collaboration tools.  
• Exceptional organization and multitasking ability.
• In office 4-5 days per week

Benefits and Perks of working for Cboe Global Markets

We value the total wellbeing of our people – including health, financial, personal and social wellness. We believe standard benefits like health insurance and fair pay are a given at any organization. Still, you should know we offer:

• Fair and competitive salary and incentive compensation packages with an upside for overachievement 
• Generous paid time off, including vacation, personal days, sick days and annual community service days 
• Health, dental and vision benefits, including access to telemedicine and mental health services 
• 2:1 401(k) match, up to 8% match immediately upon hire 
• Discounted Employee Stock Purchase Plan  
• Tax Savings Accounts for health, dependent and transportation 
• Employee referral bonus program  
• Volunteer opportunities to help you give back to your communities  

Some of our associates’ favorite benefits and perks include: 

• Complimentary lunch, snacks and coffee in any Cboe office 
• Paid Tuition assistance and education opportunities 
• Generous charitable giving company match 
• Paid parental leave and fertility benefits  
• On-site gyms and discounts to other fitness centers 
• Paid Time Off

More About Cboe Global Markets

We’re reimagining the future of the workplace by focusing on what matters most, our people. Our journey is an inclusive one. We’re investing deeply in leadership programs and career development initiatives that ensure everyone has an equal chance to succeed.  

We work with purpose, solving problems with ingenuity, collaboration, and a lot of passion. We’re an engaged and excited team connecting markets across borders and embracing growth in all its forms to achieve incredible outcomes. 

Learn more about life at Cboe on our website and LinkedIn.

Equal Employment Opportunity

We're proud to be an equal opportunity employer do not discriminate against any employee or applicant for employment based on any legally protected characteristic, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. We are committed to fostering a workplace where all individuals are valued and respected.  

#LI-CS

 

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States without the need for employer sponsorship now or in the future.

Our pay ranges are determined by a number of factors, including, but not limited to, role, experience, level, and location. The national new hire base pay range for this job in the United States is $72,250-$89,250. This range represents the minimum and maximum base pay the company expects to offer for new hires working in the position full time. If you live in one of the following areas or if you work in a Cboe office in the following areas, the range may be higher according to the geographic differentials listed below:

 

 

Within the range, individual pay is determined by a number of factors, including, but not limited to, work location, job-related skills, experience, and relevant education or training. In addition to base pay, our total rewards program includes an annual variable pay program and benefits including healthcare (medical, dental and vision), 401 (k) with a generous company match, life and disability insurance, paid time off, market-leading tuition assistance, and much more!  Your r