Executive Assistant

Job Description:

Building trusted markets — powered by our people 

At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world. 

We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level. We strive to provide employees a safe space to network, share ideas and create opportunities.

Location Overview

Cboe Global Markets operates a key office in the Overland Park Xchange (OPx), located in Overland Park, Kansas, a bustling suburb of Kansas City. The OPx business park is strategically positioned to provide convenient access to the Kansas City metropolitan area, offering modern infrastructure and a collaborative environment ideal for the financial services and technology industries. This location benefits from proximity to major highways, making it easily accessible for employees

The OPx site provides a balance of high-quality office space, advanced facilities, and an environment conducive to productivity and growth.

Role Overview

Cboe is seeking a highly motivated and collaborative Executive Administrative Assistant to join our professional and friendly team.  The Executive Administrative Assistant will provide high‑level administrative, operational, and event‑planning support to senior executives. This role manages complex calendars, oversees travel logistics, coordinates major departmental activities, supports board‑level processes, and contributes to the planning and execution of internal events.

Your responsibilities will be:

Executive Support
 - Manage complex calendars and scheduling for multiple senior leaders, including prioritizing requests, resolving conflicts, and ensuring executives are prepared for upcoming commitments.
 - Coordinate domestic and international travel for executives, including itineraries, accommodations, transportation, and travel documentation.
 - Provide day‑to‑day administrative support, including document preparation, meeting briefings, and communication on behalf of executives.
 - Serve as an ambassador of the firm to visitors and external stakeholders
Meeting & Program Coordination
 - Coordinate TechOps Board Meeting materials for the Legal Team.
 - Manage recurring institutional programs such as Monthly Exec & S/VP Small Group Gatherings, KC SMG & SDDG Gatherings, quarterly New Hire Orientations, and quarterly Strategy Sessions.
 - Maintain meeting agendas, attendee lists, and follow‑up items.
Administrative Operations
 - Administer Purchase Orders and collaborate with Finance and Infrastructure partners.
 - Submit and manage Board member expense reports, including travel and car service needs.
 - Maintain executive files, departmental records, and confidential materials.
 - Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible
Event Planning & Execution
 - Assist the Events Team with planning and execution for internal and external events: department meetings, offsites, retreats, celebrations, trainings, and team‑building activities.
 - Coordinate venues, catering, AV, décor, materials, transportation, vendor management, and budget tracking.
 - Develop event timelines, run‑of‑show documentation, and manage on‑site event support.
 - Support hybrid/virtual event logistics and technology.
 - Guest and visitor centricity and understanding the importance of guest’s preferences Communication & Relationship Management
 - Serve as a liaison between executives, internal teams, and external partners.
 - Draft correspondence, announcements, presentations, and meeting summaries.
 - Handle confidential information with discretion and professionalism.
 - Serve as an ambassador of the firm to visitors and external stakeholders

The ideal candidate has

• 5+ years of executive administrative experience
• Experience in event planning or large-scale meeting coordination
• Strong proficiency in Microsoft office and collaboration tools
• Strong verbal and written communication skills
• Exceptional organization and multitasking ability
• In office 4-5 days per week

Benefits and Perks of working for Cboe Global Markets

We value the total wellbeing of our people – including health, financial, personal and social wellness. We believe standard benefits like health insurance and fair pay are a given at any organization. Still, you should know we offer:

•  Fair and competitive salary and incentive compensation packages with an upside for overachievement 
• Generous paid time off, including vacation, personal days, sick days and annual community service days  
• Health, dental and vision benefits, including access to telemedicine and mental health services 
• 2:1 401(k) match, up to 8% match immediately upon hire 
  Discounted Employee Stock Purchase Plan  
• Tax Savings Accounts for health, dependent and transportation 
• Employee referral bonus program  
• Volunteer opportunities to help you give back to your communities  

Some of our associates’ favorite benefits and perks include: 

Complimentary lunch, snacks and coffee in any Cboe office  Paid Tuition assistance and education opportunities  Generous charitable giving company match  Paid parental leave and fertility benefits   On-site gyms and discounts to other fitness centers 

More About Cboe Global Markets

We’re reimagining the future of the workplace by focusing on what matters most, our people.  Our journey is an inclusive one. We’re investing deeply in leadership programs and career development initiatives that ensure everyone has an equal chance to succeed.  

We work with purpose, solving problems with ingenuity, collaboration, and a lot of passion. We’re an engaged and excited team connecting markets across borders and embracing growth in all its forms to achieve incredible outcomes. 

Learn more about life at Cboe on our website and LinkedIn.

Equal Employment Opportunity

We're proud to be an equal opportunity employer do not discriminate against any employee or applicant for employment based on any legally protected characteristic, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or Veteran status. We are committed to fostering a workplace where all individuals are valued and respected.  

#LI-CS

 

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States without the need for employer sponsorship now or in the future.

Our pay ranges are determined by a number of factors, including, but not limited to, role, experience, level, and location. The national new hire base pay range for this job in the United States is $72,250-$89,250. This range represents the minimum and maximum base pay the company expects to offer for new hires working in the position full time. If you live in one of the following areas or if you work in a Cboe office in the following areas, the range may be higher according to the geographic differentials listed below:

 

 

Within the range, individual pay is determined by a number of factors, including, but not limited to, work location, job-related skills, experience, and relevant education or training. In addition to base pay, our total rewards program includes an annual variable pay program and benefits including healthcare (medical, dental and vision), 401 (k) with a generous company match, life and disability insurance, paid time off, market-leading tuition assistance, and much more!  Your recruiter will provide more details about the total compensation package, including variable pay and benefits, during the hiring process. For further information on our total rewards program