Trust Accounting Associate, Motion Pictures

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.  
 

The Role

We are seeking a professional to strengthen the accounting team. The primary responsibility of the Trust Accounting Associate, Follow- Up is to ensure timely invoicing and collection of client payments. Responsibilities will include basic accounts receivable/account payable duties, follow-up on client monies/outstanding invoices, data entry, billing. The Trust Accounting Associate, Follow Up will also create and manage spreadsheets in excel format that are customized to client needs and requests.   

Responsibilities

• Review contracts/bookings reports to ensure accurate information is inputted into the accounting system  
• Investigate held checks or wires with client team to submit missing bookings  
• Help agents and assistants with coordinating booking report submission questions  

• Perform other accounting tasks as requested by Supervisors and management  

• Escalate collection of missing booking reports, to Trust Accounting Supervisor,  if no response in the defined timeframe  

• Maintain communication with agents, assistants, managers, attorneys, studio contacts and the trust department  

• Follow-up open items where agent is no longer at CAA but resolution is needed  

• Perform month end close tasks for A/R – book revenue according to the revenue recognition policies and closing schedules are updated   

• Maintain the monthly analysis of all general ledger accounts relating to commissions and Accounts Receivable   

• Manage the monthly reconciliation of other A/R related accounts (such as unapplied cash, unclaimed credits, clearing, accrual, bad debt)   

• Perform accurate monthly billing adjustments, and the handling of billing questions and discrepancies  

•  Support the accounts receivable budget process by providing information and identifying variances; implement corrective actions   

• Conduct monthly training for new agent assistants, including familiarizing them with trust accounting functions, as well as how to submit bookings  

• Responsible for identifying and collecting on past due balances while maintaining positive relationships with our customers/clients  

• Support with special projects, company initiatives and/or process improvements initiatives  

• Collect/upload profit statements/update booking/invoicing supplier grids 
   

Qualifications

• Bachelor’s degree preferred; 3+ years Finance & Accounting experience  

• Entertainment experience is preferred  

• Strong interpersonal and communication skills  

• Ability to work well with a team and represent the culture of the company  

• Team player with a high level of energy, enthusiasm  

• Demonstrated ability to multitask and manage conflicting priorities  

• Ability to succeed in a fast paced, highly demanding, high volume, dynamic, corporate environment  

• Unimpeachable integrity and can be trusted to maintain confidential information  

• Must be proficient in Microsoft Office Suite  

• 10-key by touch  

• Typing – 45 wpm  

• Good organizational, critical thinking, and problem solving skills; able to multi-task  

• Will take initiative; ask for more work if needed  
   

Location
This role will be hybrid, based in Los Angeles.
 

Compensation
The base hourly rate for this position is in the range of $25.00 - $27.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more. 

Please provide complete and legible information.An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.