Accounts Payable Clerk

Job Description

THE AGENCY

Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.

The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, form brand marketing services division, and launch a family office advisory practice, among other innovations. Named Most Valuable Sports Agency by Forbes for 10 consecutive years, CAA represents more than 3,000 of the world’s top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of property sales and sponsorships, media advisory, brand consulting, venue development and strategic advisory, and executive search.

Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, London, Nashville, Munich, Shanghai, Beijing, Chicago, Washington, D.C., Singapore, Toronto, Denver, Charlotte, Jacksonville, and Atlanta, among other locations globally.  For more information, please visit www.caa.com.  

OVERVIEW

Our London Finance team is looking for a proactive and detail-oriented Accounts Payable Clerk to join their growing team. As the Accounts Payable Clerk, you will report into the Accounts Payable Manager and play a crucial role in supporting the finance activities for multiple CAA businesses. This role will work very closely with the other members of the Accounts Payable team and wider finance team. The role has a wide range of responsibilities and will require someone who can work accurately and to tight deadlines.

SUMMARY OF MAIN RESPONSIBILITIES

• Support the AP team in maintaining the Accounts Payable mail boxes for all 3 entities.

• Creation of new suppliers on the financial system – Microsoft Dynamics 365.

• Checking and confirmation of new vendor details.

• Answering supplier related calls.

• Process and review supplier invoices for payment as part of scheduled payment runs.

• Ensuring timeliness, accuracy, and completeness of transaction processing into the financial system.

• Prepare weekly payment lists, processing payments in the bank and sharing with the Financial Controllers for review and approval.

• Manage and maintain filing of AP invoices in SharePoint/OneDrive.

• Reviewing and processing manual expenses, where applicable.

• Reviewing expenses loaded into Concur for multiple businesses.

• Reviewing credit card statement to ensure all expenses submitted – following up with employees to ensure all credit card expenses are submitted.

• Prepare AP payment journals in Microsoft Dynamics 365 for approval.

• Assist in preparation of calculations, analyses and reports as requested by the AP Manager or Financial Controller.

• Working closely with AP colleagues to cover off all AP related tasks.

• Support the business in a collaborative manner on expenses, credit cards and supplier payments.

• Assist in the annual statutory audits by preparing documentation and supporting schedules.

• Assist the AP Manager or Financial Controller in ad-hoc projects.

QUALIFICATIONS/REQUIREMENTS

• Must have a high level of attention to detail and great organizational skills.

• Excellent written and verbal communication skills are essential as the role involves dealing with both internal and external stakeholders.

• Experience of building strong relationships with colleagues and suppliers will be key.

• Ability to be a team player with a conscientious and motivated attitude.

• Knowledge of Excel and strong numerical skills.

• Previous experience in Accounts Payable is desirable.

• Experience in Microsoft Dynamics 365 and SAP useful, but training will be given.

• Some experience with foreign currencies would be useful.

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.