Trust Accounting Associate, Follow Up (Books)

Job Description

Who We Are

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

The Role

We are seeking a professional to strengthen the accounting team. This position will be focus on various accounting tasks and will be responsible for providing accurate, timely accounting information to assist decision-making. This is a perfect opportunity for a professional who thrives in a fast-paced, dynamic accounting environment. The primary responsibility of the Accounting Associate is to ensure timely invoicing and collection of client payments. Responsibilities will include basic accounts receivable/account payable duties, follow-up on client monies/outstanding invoices, data entry, billing. The Accounting Associate will also create and manage Excel spreadsheets customized to client needs and requests. 

Responsibilities

• Review contracts/bookings reports to ensure accurate information is inputed into the accounting system

• Investigate held checks or wires with client team to submit missing bookings

• Help agents and assistants with coordinating booking report submission questions

• Perform other accounting tasks as requested by Supervisors and management

• Escalate collection of missing booking reports, to Trust Accounting Supervisor, if no response in in a timely manner

• Maintain communication with agents, assistants, managers, attorneys, studio contacts and the trust department; which will include in person meetings

• Perform month end close tasks for A/R – book revenue according to the revenue recognition policies and closing schedules are updated

• Perform accurate monthly billing adjustments, and the handling of billing questions and discrepancies

• Support the accounts receivable budget process by providing information and identifying variances; implement corrective actions

• Conduct monthly training for new agent assistants, including familiarizing them with trust accounting functions, as well as how to submit bookings

• Responsible for identifying and collecting on past due balances while maintaining positive relationships with our customers/clients

• Support with special projects, company initiatives and/or process improvements initiatives

• Collect/upload profit statements/update booking/invoicing supplier grids

Qualifications

• Bachelor’s degree preferred; 3+ years Finance/Accounting experience

• Experience reconciling accounts, statements, etc. and resolving discrepancies

• Entertainment experience is preferred • Strong interpersonal and communication skills

• Ability to work well with a team and represent the culture of the company

• Demonstrated ability to multitask and manage conflicting priorities

• Ability to succeed in a fast paced, highly demanding, high volume, dynamic, corporate environment

• Unimpeachable integrity and can be trusted to maintain confidential information

• Must be proficient in Microsoft Office Suite

• 10-key by touch

• Typing – 45 wpm min

• Good organizational skills; able to multi-task

• Will take initiative; ask for more work if needed

Location: This is a hybrid role in our New York, NY office.

Compensation: The annual base hourly rate for this position is in the range of $25.00 - $30.00 in New York. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information.An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.