We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.
Role Responsibilities:
- Calendar and Meeting management
- Coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings
- Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
- Meeting and interview preparation
- Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews
- Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants
- Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process
- Handle all travel (flight, hotel, car) arrangements (domestic and international)
- Expense management duties, which includes submitting expense reports and receipts in a timely manner
- Provide onboarding support for new hires
- Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
- Submit and manage all help desk support requests for Senior Directors as needed
- Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
- Project work as needed to support each teams’ goals