What you’ll do
We are looking for an experienced Sales Coordinator to join the team at SLS Barcelona. Under the guidance of the Director of Sales, you will be responsible for coordinating and executing events, ensuring exceptional service and satisfaction for all our guests.
- Provide administrative support to the Commercial Strategy Director by organizing and maintaining departmental documentation, contracts, invoices and related records, ensuring accurate filing and easy access to information.
- Monitor and track all Sales & Marketing expenses, liaising closely with the Finance department to ensure all invoices are received, processed and up to date, maintaining accurate expense records and supporting effective budget control.
- Provide administrative, operational and organizational support to the Sales, Conference and Marketing teams, ensuring the smooth running of daily activities and facilitating collaboration across departments.
- Act as the main point of contact and liaison between the Sales, Conference and Marketing teams and other hotel departments, ensuring clear communication, effective coordination and timely follow-up on requests and operational needs.
- Coordinate site inspections, client visits and showroom availability, liaising with Front Office, Housekeeping and other relevant departments to ensure the hotel's facilities are presented to the highest standards.
- Prepare and distribute daily and weekly group reports, including 30-day and 90-day forecasts, as well as weekly team line-ups, keeping hotel departments informed of in-house groups, upcoming arrivals and relevant commercial activities.
- Support the planning, coordination and execution of marketing events and promotional activities, assisting with logistics, supplier communication, event preparation and on-site execution.
- Coordinate the creation, production and distribution of Sales & Marketing collateral, including presentations, flyers, banners, vouchers and other promotional materials, ensuring consistency with the hotel's brand identity and standards.
- Manage inventory and stock control of branded giveaways, promotional materials, office supplies and conference materials, ensuring availability and timely replenishment.
- Conduct hotel induction tours when required, introducing new team members to the property's facilities, services and brand standards.