Responsibilities:
The General Cashier is responsible for managing the hotel’s daily cash operations, including cash collection, disbursement, counting, reconciliation, and secure storage. The role ensures that all cash transactions are accurately recorded, properly supported by documentation, and handled in accordance with hotel policies, financial procedures, and internal control standards.
1. Cash Handling and Management
- Receive, count, verify, and safeguard cash collected from hotel outlets and departments.
- Prepare daily cash deposits and ensure that all cash is securely stored in the designated safe.
- Handle approved cash disbursements, including petty cash payments and authorized reimbursements.
- Maintain accurate records of all cash receipts and payments.
- Ensure that all cash transactions are supported by valid receipts, vouchers, and appropriate approvals.
2. Cash Reconciliation and Reporting
- Reconcile daily cash collections against the relevant reports and supporting documents.
- Investigate and report any cash discrepancies, shortages, or overages to the Chief Accountant or Director of Finance.
- Prepare daily cash reports and cash position summaries.
- Verify cashier remittances and ensure that submitted amounts match the recorded transactions.
- Assist with month-end closing activities and cash-related financial reporting.
3. Petty Cash Administration
- Maintain and control the hotel’s petty cash fund in accordance with established procedures.
- Process petty cash claims only upon receipt of valid supporting documents and the required approvals.
- Ensure that the petty cash balance is reconciled regularly and replenished through the approved process.
- Maintain proper filing and documentation for all petty cash transactions.
4. Internal Controls and Compliance
- Ensure compliance with hotel financial policies, cash-handling procedures, and internal control requirements.
- Maintain confidentiality and security of all financial information and cash-related documents.
- Ensure that cash is handled, transferred, and stored securely at all times.
- Report any suspected irregularities, unauthorized transactions, or breaches of financial procedures.
- Cooperate with internal and external auditors and provide requested cash records and supporting documentation.
5. Coordination and Communication
- Coordinate with Front Office, Food & Beverage, and other hotel departments regarding daily cash collections and remittances.
- Follow up on missing documents, discrepancies, and outstanding cash-related issues.
- Maintain organized records and ensure that all financial documents are properly filed and readily available when required.
- Perform other finance-related duties assigned by the Accounting Manager.
- Follow departmental policies and procedures.
- Follow all safety and sanitation policies.
- Other duties as assigned.