Business Support, Administrative Services

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description

Facilities Coordinator

Role Overview

The Facilities Coordinator provides onsite support and acts as a key partner to Facilities Management in ensuring smooth day-to-day operations. This role is responsible for maintaining building standards, supporting administrative functions, and ensuring client satisfaction through efficient coordination of services and vendors.

Key Responsibilities

1. Onsite Facilities Support

• Support Facilities Management in all facilities-related operations and activities. 

• Conduct routine site inspections to ensure building systems, processes, and best practices are effectively implemented and maintained. 

• Identify opportunities for process improvement and cost savings, and provide recommendations to enhance efficiency. 

• Assist in monitoring and achieving key performance indicators (KPIs) and service level agreements (SLAs). 

2. Administrative & Front Desk Support

• Provide administrative support to the facilities team, including documentation and reporting. 

• Perform front desk duties such as handling inquiries, managing visitor access, and coordinating appointments. 

• Assist in overseeing basic housekeeping and ensuring workplace cleanliness and organization. 

3. Client & Vendor Coordination

• Work closely with clients, suppliers, and vendors onsite to address facility-related concerns and requirements. 

• Support procurement processes, including sourcing and coordinating vendors and service providers when required. 

• Ensure clear communication and coordination between stakeholders (e.g., client, JLL admin, vendors). 

4. Health, Safety & Risk Management

• Ensure compliance with workplace safety standards and procedures. 

• Help implement and maintain health and safety programs to ensure a safe working environment. 

• Support risk management initiatives, including:  

• Disaster recovery plans 

• Business continuity planning 

• Follow established escalation and incident reporting procedures. 

• Ensure adherence to company policies, guidelines, and compliance standards. 

Key Skills & Competencies

• Strong organizational and coordination skills 

• Attention to detail and proactive problem-solving 

• Good communication and stakeholder management abilities 

• Basic knowledge of facilities management and safety practices 

• Ability to manage multiple tasks and prioritize effectively 

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.