We are seeking a highly organized and detail-oriented HR & Finance Intern to support our Human Resources and Finance functions in Mexico. This role offers an excellent opportunity for a motivated student to gain practical experience in HR operations, vendor management, compliance administration, procurement processes, and financial coordination within a fast-paced professional services environment.
The successful candidate will play a key role in ensuring the accuracy, compliance, and efficiency of administrative processes while collaborating closely with HR, Finance, external providers, and internal stakeholders.
Key Responsibilities
- Support the administration, integration, control, and maintenance of documentation related to specialized service providers under REPSE requirements.
- Monitor compliance records, registrations, informative filings, and supporting documentation.
- Maintain organized records and ensure timely follow-up on compliance obligations.
- Create and track purchase orders for HR service providers.
- Coordinate with Finance and external vendors to ensure accurate processing and approval of purchase requests.
- Monitor PO status and support resolution of discrepancies when required.
- Support the registration, validation, and administration of supplier invoices within internal systems.
- Maintain accurate tracking of invoices through the approval and payment cycle.
- Assist with reporting and document control activities related to vendor payments.
- Support the administration and reconciliation of employee enrollment records for Private Medical Insurance (SGMM) and Life Insurance programs.
- Coordinate information updates with insurance brokers and providers.
- Ensure employee records remain accurate and up to date.
- Prepare employment-related letters and certificates, including seniority verification letters for former employees and employment confirmation letters for active employees.
- Ensure documentation is completed accurately, validated, and delivered in a timely manner.