Lease Administration Assistant with German

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a LA Assistant with German and another European language for our Lease Administration. 

What you'll be part of

You'll join the team that manages the European real estate portfolio of one of the world's largest technology companies. It's a high-volume, facilities-driven account, so the work centres on invoices, operating-expense reconciliations and landlord relationships rather than abstraction alone. You'll sit alongside experienced market leads who own the complex casework across countries such as Germany, Austria, Switzerland and markets in the wider region. Client contact is part of the daily rhythm here, and you'll get early exposure to how a major occupier's portfolio is run day to day.

Role Purpose  

The objective of the role is to support the maintenance of our client's lease and cost databases. This involves collecting and tracking portfolio information, keeping records accurate, and providing day-to-day support to the market leads who manage invoices, reconciliations and landlord relationships across the region.

What this job involves: 

• Administrative support – collecting documents, scans and correspondence
• Tracking invoices and documents in the dedicated tools
• Uploading invoices and documents into the client system, local drive and SharePoint
• Performing database updates and clean-ups based on instruction
• Supporting market leads with the preparation of operating-expense reconciliation documentation
• Helping maintain landlord and vendor records and correspondence logs
• Light, guided exposure to client and landlord communication under the market leads' direction

Sound like you? To apply you need to be / have: 

• Very good German and another European language
• Availability for at least 20 hours per week
• Attention to detail and the ability to think clearly and precisely
• Comfort working with invoices, numbers and structured data
• Some experience in database management would be an asset
• MS Office skills, especially Excel
• A reliable, organized approach and comfort working in a client-facing environment

What we offer:

• Competitive Rewards & Benefits: Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program
• Flexible Work Environment: Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access
• Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities

Apply today at jll.com/careers. 

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.