Recruitment Coordinator

POSITION SUMMARY

The Recruiter Coordinator will be responsible for administering the full cycle of recruitment functions from beginning to end, including administrative onboarding functions. This position will also provide support and assistance to the TSS Technical Recruiters and Operations manager on ad hoc projects.

REPORTING LINE

Directly reports to: Operations Manager, Industrial TSS

JOB FUNCTIONS

• Ensure support of the standardized administrative process for recruiting.
• Advertise job vacancies, screen applications.
• Screen and place mid to senior level inspection personnel.
• Understand customer expectations from provided job descriptions and technical job requirements and clearly communicate these expectations and requirements to TSS contractors; ensure that proposed contractors meet the SGS standard and hold the necessary requirements and/or technical background needed to effectively perform the job.
• Arrange interviews, meetings or phone calls with TSS hires for updates on client training or procedure changes.
• Strive to improve the quality of candidates that are being sent to the client. Receive and review applications, managing interviews and tests and creating a shortlist of candidates for the customers.
• Request references and check the suitability of applicants before submitting their details to the customer.
• Prepare CV’s and correspondence to forward to customers in respect of suitable applicants. May prepare job offers for presentation to candidates.
• Support TSS Technical recruiters with administrative tasks, ad hoc projects, and screening of resumes.
• Utilize online recruitment tools such as LinkedIn, Indeed and other job boards.
• Conduct business in accordance with SGS standards for ethics and integrity.
• As required, be available to receive Contractor phone calls in the evenings and weekends.
• Maintain database of employees and ensure that all personal files are up to date.
• Operate and manage through ATS (Applicants Tracking System) for recruitment and hiring.

LEADERSHIP/SUPERVISORY RESPONSIBILITIES

Provides guidance and/or leadership to others, peers, or managers. Has hiring and terminating responsibilities.

JOB COMPLEXITY 

Candidates must be proficient in using various type of computer software (Word, Excel, PowerPoint, Outlook, Internet Explorer, etc.) to effectively provide monthly and ad hoc reporting.

IMPACT OF DECISIONS

The ability to prioritize and time manage various activities daily (e.g., Sourcing, Hiring Manager Intake and HR administration), as well as multi-task in certain situations, will help to ensure successful completion of tasks in the appropriate sequence. The ability to follow the TSS recruitment strategy to ensure the appropriate candidates are hired to successfully complete the business requirements of the client.

ANALYTICAL THINKING/PROBLEM SOLVING 

Support TSS recruitment sourcing initiatives. Full understanding of clients MSA, and required designations required for every role. Able to assist the TSS Technical recruiters in the tracking of placements, contractor movement from role to role, scheduling of contractor’s assignments. Schedule training for contractors in accordance with the clients training schedules provided.

COMMUNICATION/CONTACTS

Leadership Team - Alignment with client requirements and HR requirements TSS contractors - Employment letters, offer letters, promotions, pay raises, etc. Client - Alignment with client needs. Problems solving, EHS and other day to day requirements. This role requires guidance and communication to all clients and employees. There will be interaction with the client on a daily basis, potentially advising them of ad hoc changes to processes, new hires, start dates, recruitment updates