Main objective of the job:
- Coordinate and support project activities by managing communication, documentation, timelines, meetings, and information flow across the team.
Main attributions and responsibilities:
- Collect inputs required for meetings/presentations;
- Support Program Lead / Project Manager with related administrative and organizational tasks, controlling tools, cost reporting, communication actions within the program or project
- Facilitate communication within the project/program;
- Setup and maintain Communication Channels (Email, Docupedia, Bosch Connect etc.);
- Maintain Program/Project Docupedia (Confluence page);
- Consolidate outcomes and feedbacks of the meetings/workshops;
- Organize and support with preparation of meetings;
- Send out Outlook/Ms Teams invitations/Channel to various project/program meetings;
- Distribute relevant information within the team (also transfer open points to project/program OPL);
- Collect the input from speakers (e.g. collecting and preparing the requests, presentations, …);
- Store project documentation on project SharePoint/Docupedia and link to the QG checklist;
- Follow up and send reminders in order to get on time missing feedbacks;