The Purchasing Manager is responsible for overseeing all procurement and purchasing activities of the hotel, ensuring the timely acquisition of goods and services at the best quality, price, and terms. The role supports operational excellence by maintaining supplier relationships, controlling costs, ensuring compliance with company policies, and safeguarding the luxury standards of the property.
- Develop and implement procurement strategies aligned with the hotel's operational and financial objectives.
- Source, evaluate, negotiate, and manage suppliers for food & beverage, housekeeping, engineering, spa, and operating supplies.
- Ensure the timely availability of goods and services required for daily hotel operations.
- Monitor market trends, pricing, and supplier performance to identify cost-saving opportunities.
- Build and maintain strong relationships with approved suppliers and service providers.
- Conduct regular supplier evaluations to ensure quality, reliability, service levels, and compliance with hotel standards.
- Negotiate contracts, pricing agreements, payment terms, and service conditions.
- Achieve cost efficiencies without compromising product quality or guest experience.
- Monitor purchasing expenditures and ensure compliance with approved budgets.
- Analyze purchasing reports and provide recommendations to optimize spending.
- Support annual budgeting and forecasting processes.
- Oversee stock control procedures to minimize waste, losses, and stock shortages.
- Ensure regular inventory counts and reconciliation processes are conducted accurately.
- Ensure all purchasing activities comply with company policies, local regulations, and internal audit requirements.
- Maintain accurate procurement records and documentation.
- Work closely with department heads to understand purchasing requirements and operational needs.
- Lead, train, and develop the Purchasing team.