Position Purpose:
The Project Coordinator serves as administrative and operational support for assigned data center commissioning projects for a particular client. This role supports and coordinates various aspects of complex commissioning projects to ensure on-time/budget delivery and client satisfaction. This is NOT a technical field role, success requires strong project management, financial acumen, team relationship skills.
Primary Duties/Responsibilities:
- Administrative tasks for assigned programs - Process administrative requests; maintain project records; support program coordination; ensure compliance with company policies and procedures.
- Project financials and performance - Monitor, and reconcile project budgets; track costs and expenditures; identify budget variances and cost overruns; ensure accurate project profitability tracking; prepare financial reports for leadership and clients.
- Project schedules and milestones - Understand project schedules maintained by PM; monitor project progress against SoW and milestone schedule; maintain communication for project activities across technical teams and sub-consultants.
- Documentation and records - Support organization of project files and folders; ensure accurate project records; support project closeout and lessons learned documentation.
- Project status reports - Develop monthly project status reports; support development of reports for leadership and clients; track key performance indicators; identify trends and issues.
- Client meetings and program activities - Support client / team meetings and workshops - invites and minutes; prepare meeting agendas and materials; track meeting decisions and action items.
- Technical teams and sub-consultants - Work with technical Project Managers/Commissioning Managers on milestone / task assignments; communicate assignments and scheduled work.
- Change orders and contract modifications - Support change order proposals and workflow; track status of pending and approved change orders.
- Proposal development and pricing - Enter sales leads into Salesforce and support with proposal development; manage proposal process.
- Process improvement - Support standardized processes and deliverables; collaborate with other Program Managers on cross-program issues.