The Executive Assistant provides high-level administrative, operational, and strategic support to the Chief Executive Officer (CEO) and Executive Leadership Team. The role serves as a trusted partner to senior executives, ensuring efficient management of schedules, communications, governance activities, projects, and executive priorities.
The EA acts as a central coordination point between the executive team, internal departments, clients, and external stakeholders while maintaining the highest standards of professionalism, confidentiality, and discretion.
Executive Support
- Manage complex calendars, appointments, and scheduling for the CEO and Executive Leadership Team.
- Coordinate internal and external meetings, including board meetings, leadership meetings, and client engagements.
- Screen and prioritize communications, correspondence, and requests on behalf of executives.
- Prepare presentations, reports, briefing documents, agendas, and meeting materials.
- Manage travel arrangements, accommodation bookings, visas, and detailed itineraries.
- Track action items and ensure follow-up on key business priorities.
Leadership Team Coordination
- Provide administrative support to senior executives including the CFO, HR Director, Operations Director, and other members of the Executive Leadership Team.
- Coordinate leadership meetings, annual planning sessions, and executive workshops.
- Prepare meeting minutes, document decisions, and monitor completion of agreed actions.
- Support cross-functional collaboration and communication across departments.
Project & Business Support
- Assist with the coordination of strategic initiatives and special projects.
- Maintain project trackers and executive dashboards.
- Support the preparation of business cases, reports, and management presentations.
- Monitor deadlines and key deliverables across executive-led initiatives.
- Conduct research and gather information to support executive decision-making.
Governance & Confidentiality
- Maintain confidential company records and executive documentation.
- Support governance processes including board reporting and executive committee meetings.
- Ensure compliance with company policies and document control procedures.
- Handle sensitive information with absolute discretion and professionalism.
Office & Administrative Management
- Manage executive expense claims and approvals.
- Maintain filing systems and document repositories.
- Support procurement and administration requirements for the executive office.
- Assist with corporate events, leadership meetings, and company functions.