UNIV - Vice Chair, Finance and Administration: Department of Medicine

Job Description Summary

The Vice Chair for Finance and Administration serves as the senior member of the Department of Medicine Leadership Team reporting to the Department Chair. The position serves as the Chief Administrative Officer for the department and is responsible for all the administrative, personnel and financial issues related to the department. The Vice Chair for Finance and Administration plays an instrumental role collaborating with the Chair, Division Directors, and other Vice Chairs, as well as the Division Administrators, and the Administrative Management Team within the Chair’s Office on personnel, strategic planning, clinical practice management, financial management, space management, program development, research administration and all administrative aspects of the department. Direct reports include all Division Administrators, Finance Administrator, Research Administrator, HR Manager, Communications Manager, Program Manager I and Administrative Coordinator II. The Department of Medicine has over 350 faculty in 14 Divisions, 180 APP’s, 212 Residents and Fellows, 24 Post Docs, and 300 Staff Members, as well as an operating budget of over $250 Million.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Unclassified

Cost Center

CC000965 COM DOM Administration CC

Pay Rate Type

Salary

Pay Grade

University-00

Pay Range

0.00 - 0.00 - 0.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

35% - BUSINESS AND FINANCIAL ADMINISTRATION

• Responsible for the administration and management of the Department of Medicine’s finances to include MUSC (University), MUSCP (Practice Plan), MUSC Foundation and the VA.
• Oversee and direct the department and divisional budgets. Develop and operationalize the department’s financial allocation plan to the divisions and hold all divisions accountable for their fiduciary responsibilities.
• Oversees, through the Department Management Team and Division Administrators, all budgets, personnel and non-personnel transactions and financial reconciliation.
• Serves as the Department’s administrative and financial liaison and representative with various internal and external entities, as required (i.e. internal liaison with financial officers of the College of Medicine, MUHA (Hospital), MUSC (University), MUSCF (Foundation), MUSCP (Practice Plan), etc.; service on various committees and task forces; external liaison with consultants.
• Responsible for Compliance for the Department, including Clinical, Research and Administrative.
• Responsible for Program Development and Business Planning to include forecasting growth and strategic business initiatives, faculty manpower requirements, related financial pro-formas, and operational and business strategies. Work closely with Department Vice Chairs on strategic goals, planning and activities. Responsible for the development and implementation of faculty/divisional start up packages and commitments.
• Oversee facilities/space management for the Department. Supervise interactions with auxiliary service areas to resolve construction, renovations, repair needs. Ensure adherence to institutional/department physical resources policies and procedures.
• Manages revenue/expense reporting, monitors/reviews expenditures, generates reports, prepares financial forecasts, identifies and analyzes financial problems and recommends solutions.
• Monitors, reports and explains budget variances; addresses variances and presents alternatives for achieving goals.
• Supports decision-making by providing information regarding trends in research, teaching, or clinical practice; performing feasibility studies, cost and revenue analyses and projections; determining impacts on staffing, space, facilities and administrative structure.

35% - PERSONNEL ADMINISTRATION

• Manage Department Chair’s Office Management Team and Division Administrators. Manage all personnel activities for the department and serve as liaison with the College of Medicine Dean’s Office, University, VA and MUSCP HR.
• Provide executive oversight of faculty effort allocation to ensure alignment with departmental strategic priorities, equitable distribution of responsibilities, financial sustainability, and institutional compliance across the clinical, research, education, and administrative missions.
• Review and approve all job posting requests for staff and faculty. Ensure adherence to institutional/departmental HR policies and procedures and funding is in place for all proposed hires.
• Review and approve all faculty job offer letters before routing to the College of Medicine for approval ensuring the salaries, job duties and financial commitments are realistic and fundable.
• Work with the Chair and Division Directors and Division Administrators in the recruiting and hiring for faculty members.
• Responsible for the development, analysis, review and approval of faculty contracts on an annual basis.
• Coordinate annual personnel evaluation process for Chair’s Office Management Team and support staff, as well as Division Administrators.
• Manage teams to review and make recommendations related to Employee Engagement and implement action plans as needed.
• Oversee the publication of the Department of Medicine newsletter and annual report.
• Coordinate departmental development efforts in alignment and partnership with the enterprise Institutional Advancement office. Coordinate development actions and ensure proper usage of MUSC Foundation funds in support of department mission.

15% - RESEARCH ADMINISTRATION

• The Department’s research portfolio, in excess of $55 million, includes federal and foundation awards as well as 400+ open clinical trials.
• Assist the Chair and the Vice Chair for Research in achieving the department’s strategic research goals.
• Oversee the administration of grants and contracts for the Department and all Divisions by providing the departmental infrastructure to manage pre-award, post-award and clinical trial management processes in coordination with institutional research administration offices. Ensure adherence to institutional research policies and procedures.
• Support and monitor research-related financial activities to assure compliance with university and funding agency regulations; prepares reports as required.
• Provide oversight and administrative direction for all grant management activities and clinical research compliance in the department in coordination with the Office of Sponsored Projects and Grants and Contracts Accounting.
• Coordinate with University/MUSCP/MUHA compliance offices the processes related to Clinical Trials.

10% - EDUCATION ADMINISTRATION

• Develop the financial and operational strategy supporting the Department's educational priorities.
• Partner with the Residency Program Director, Medical Clerkship Directors, Division Chiefs, and institutional education leaders to align educational initiatives with departmental strategic goals.
• Develop and oversee the annual education budget, including departmental educational funds, GME support, philanthropy, grants, and discretionary resources.
• Evaluate the financial sustainability of educational programs and recommend resource allocation priorities.
• Collaborate on faculty effort allocation for teaching responsibilities.
• Ensure administrative infrastructure supports educational programs efficiently.

5% - CLINICAL ADMINISTRATION

• Responsible for the development and implementation of the Clinical Compensation Practice Plan for the Department and Divisions in alignment with College of Medicine guidance and update on an annual basis.
• Responsible for the analysis of clinical practice data and reporting. Assess and evaluate clinical faculty and APP productivity in partnership with Division leaders.
• Meet regularly with the MUSCP revenue cycle teams regarding departmental performance and issues.
• Ensure clinical providers and staff meet compliance and regulatory requirements.
• Ensure all new providers are enrolled timely with all payors.
• Work closely with Hospital Administration and ICCE leaders on clinical services as it relates to operations and quality. Maximize divisional clinical revenues and business practices.

Minimum Requirements

• Master's degree in Healthcare Administration (MHA), Business Administration (MBA), Public Health (MPH), Finance, Accounting, or a related field.
• Minimum of 10 years of progressive management and leadership experience in healthcare administration, academic medicine, finance, operations, or physician practice management.
• Demonstrated experience managing complex budgets, financial planning, and administrative operations within a healthcare organization.
• Experience leading multidisciplinary teams and collaborating with physician leaders, faculty, and senior administrators.