**Document Controller - Responsibilities**
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
- Revises system or schedule as required to ensure timely approvals and distribution.
- Ensures changes to documents are completed in a timely fashion to meet set deadlines.
- Coordinates with other parties to ensure document edits are made, reviewed, and proofed according to project specifications.
- Tracks and maintains comprehensive records of all documents throughout their lifecycle.
- Follows standardized procedures while exercising discretion as needed to complete project objectives.
- Maintains and updates the document tracking and production system to ensure accuracy and accessibility.
- Prepares and maintains a centralized document control system for all forms of documentation, including drawings, specifications, and correspondence.
- Produces and distributes copies of drawings and documents to production teams and company employees as required.
- Verifies that all completed documents have been signed-off by appropriate personnel before distribution.
- Distributes copies of documents to designated personnel in accordance with established protocols.
- Implements and adheres to company quality assurance program procedures and documentation standards.
- Manages document version control and revision tracking to prevent the use of outdated or superseded materials.
- Communicates with project stakeholders regarding document status, changes, and compliance requirements.
- Maintains document management databases and systems, ensuring data integrity and system functionality.