We are seeking a Team Administrator to provide administration support to the HR Director and the wider HR team. This is an exciting role to work within the HR function and provide day to day support to the team.
Main Duties
- Provide comprehensive administrative support to the HR Director and wider HR team, ensuring the effective management of priorities and deadlines.
- Manage the HR Director's high volume, fast paced and confidential email inbox, effectively prioritizing competing demands, tracking actions and deadlines, and ensuring all communications are responded to, escalated and progressed in a timely manner.
- Coordinate and manage a highly complex diary, including scheduling, prioritising, rearranging meetings, and liaising with other Executive Assistants and key stakeholders.
- Support the wider HR Management Team by coordinating management meetings, preparing agendas and supporting materials, and tracking actions to ensure key priorities, initiatives and deadlines are met and delivered successfully.
- Proactively organise appointments, meetings and key activities, setting reminders and ensuring all supporting documentation, presentations and materials are prepared in advance.
- Arrange travel and accommodation and related logistics for the HR Director when required.
- Produce and maintain high-quality presentations, quarterly board packs and other meeting materials alongside the HR management team, demonstrating strong attention to detail.
- Create and maintain spreadsheets, project trackers and plans to support HR activities and reporting requirements.
- Monitor and escalate key approvals and decisions in line with corporate governance requirements to ensure business deadlines are met.
- Coordinate and track People Playbook activities and HR workstreams, ensuring milestones and monthly deliverables remain on schedule.
- Liaise and collaborate with the Global HR team, other Regional HR Directors and stakeholders on global and regional HR initiatives.
- Manage the purchase order and invoice payment process through the finance system, ensuring accurate and timely completion.
- Act as a first point of contact for enquiries, handling queries by telephone, email and in person in a professional and confidential manner.
- Provide general administrative support, including document preparation, printing, scanning and record management.
- Build effective working relationships with Business Assistants, Team Administrators and colleagues across the organisation.
- Support the delivery of ad hoc projects, initiatives and business improvement activities as required.
- Handle sensitive and highly confidential information with discretion and professionalism at all times.
- Undertake travel to the London office up to twice monthly to support the HR Director with operational and strategic HR activities.